Executive Office and Admin Spec at Finance Analyst 2 University of Minnesota Minneapolis, MN

Executive Office and Admin Spec job at Finance Analyst 2 University of Minnesota. Minneapolis, MN. Job Code 1885 Employee Class AFSCME Unit 6 - Clerical This Executive Office and Admin Specialist (1885) will provide overall administrative support to the Neurosurgery Administrative Office. Further, the position is responsible for financials/purchasing in the Department. The incumbent will work closely with the administrative team. Job Duties / Responsibilities Office / Admin Support - 90% Assist faculty in calendar management, development of presentation materials, Assist with department searches and assist with development, planning and execution of annual lectures. Manage 3-5 faculty academic and clinical/call responsibilities. Provides clerical and technical office support to a team of Neurosurgery faculty. Develop electronic documents, brochures, program fliers, posters, reports, and correspondence. Maintain/develop Google documents and department databases. Work with department administration regarding recommending standard department office equipment. Provide orientation and training to student employees and process departmental mass mailings. Administrates Department of Neurosurgery EFS activities. Operates and maintains general office equipment; consults with IT as appropriate. Orders, maintains and manages office supplies for the department. Participates in trainings, professional staff development and conferences. Maintains confidentiality. Completes other duties as delegated or assigned. Commitment to working with in a diverse population. Departmental Project and Communications Support - 10% Assist with developing communications for upcoming events and announcements Collecting, distributing, and posting of print materials for departmental gatherings and special events, etc. Additional project work as needed Salary: $21.84 to $26.50 per hour (DOQ) This position will be on campus during orientation and a hybrid work schedule will be considered following orientation. Qualifications All required qualifications must be included in the application materials Required Qualifications High School Degree and four (4) years of related office/administrative support experience (Training or additional education may be substituted for some of the years of experience). Ability to prioritize and manage deadlines while handling walk-in traffic, phone lines, and e-mail. High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Google Suite. Experience analyzing and interpreting reports and/or statistical analysis Fiscal planning, tracking, and transaction processing experience. Manages work load independently and as part of a team and follows through on assignments. Demonstrated initiative, self-direction, and proactive problem solving. Excellent interpersonal oral and written communication skills. Good organizational skills and close attention to detail. Job Type: Full-time Pay: $21.84 - $26.50 per hour Expected hours: 40 per week Benefits 401(k) Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance Schedule 8 hour shift Monday to Friday Ability to Relocate Minneapolis, MN 55455: Relocate before starting work (Required) Work Location In person #J-18808-Ljbffr Finance Analyst 2 University of Minnesota