Executive Assistant

Job Description Job Description We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared. Responsibilities: • Manage a dynamic executive calendar, adjusting appointments and priorities to keep leadership aligned with daily and long-range commitments. • Coordinate business travel from start to finish, including itineraries, lodging, transportation, and related scheduling details. • Prepare and submit expense documentation accurately and on schedule while keeping supporting records organized. • Plan and facilitate meetings by arranging schedules, developing agendas, distributing materials, and ensuring follow-up items are tracked. • Provide administrative support for special assignments and organization-wide initiatives as directed by executive leadership. • Act as a central contact for communications, helping route information effectively between internal teams and external stakeholders. • Partner with other administrative staff to maintain efficient office operations and consistent support across the organization. • Organize confidential files, records, and documentation with a strong focus on accuracy, accessibility, and discretion. • Improve and maintain administrative workflows that promote structure, consistency, and operational efficiency. • Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism.• At least 2 years of experience in an Executive Assistant or senior administrative support position. • Background providing direct support to executive-level leaders, such as a C-suite executive or Executive Director. • Demonstrated ability to manage complex calendars and adapt to frequently changing priorities. • Experience coordinating travel arrangements, executive meetings, and expense reporting. • Strong organizational and project coordination skills with careful attention to detail. • Clear written and verbal communication skills and the ability to interact professionally with varied audiences. • Proficiency with Microsoft Word and Microsoft Excel. • Ability to work independently while collaborating effectively in a structured team environment.