Payroll Accountant

Payroll Processor

Under general supervision, the purpose of this position is to process payroll. Employees in this position perform technical and specialized governmental accounting work processing and maintaining the payroll for the College.

Duties Include:

• Coordinate the monthly payroll process to ensure accuracy and timeliness of all payments.
• Gather, and as appropriate, enter payroll-related data from Human Resources and other stakeholders.
• Process and calculate a variety of payroll actions including overtime hours, incentive pay, wage garnishments, and benefits withholding.
• Compute and balance the monthly payroll for the College; prepare payroll checks and direct deposit advices for printing; oversee distribution of payroll checks.
• Audit leave and payroll records ensuring compliance with College policies, procedures, and regulations; prepare and balance payroll reports.
• Prepare and distribute various reports and paperwork related to the payroll function; verify and distribute employee deduction checks to appropriate vendors; verify employee and employer wages subject to Federal and State taxes, FICA, and retirement deductions.
• Prepare quarterly tax reports for distribution to various governmental agencies; balance, print, and oversee the distribution of W-2 forms for college employees; assist with all year-end reports related to payroll.
• Provide employees with specific information in regard to their individual payroll records and/or institutional policies, as well as laws and regulations relating to payroll issues.
• Invoice the Foundation for payroll and other approved expenditures.
• Review Daily Cash Analysis package and prepare the daily bank deposits.
• Key in journal entries for electronic deposits and other transactions.
• Responsible for completing College bank reconciliations in a timely manner.
• Participate in the fiscal year-end close process by providing reports to the Executive Director of Business Operations necessary to facilitate the preparation of payroll compensated absences and accrual entries, and verification of other payroll-related liabilities.
• Serve on College committees and task forces as assigned.
• Attend required campus events including graduation, professional development, & employee meetings.
• Perform other duties as assigned.

Minimum Qualifications:

Education - Associate Degree in Accounting, Business Administration or a closely related field required or equivalent experience.

Knowledge and Skills - Three (3) years of experience in payroll is required. Must possess the ability to communicate effectively with faculty, staff, students, and the general public. Must be self-directed with the ability to investigate and solve practical problems without direct instruction or supervision. Must possess strong computer skills including Microsoft Excel and Word. Must have the ability to use a calculator with a high degree of accuracy; the ability to utilize mathematic formulas, and to follow verbal and written instructions.

Preferred: Payroll experience in an educational or governmental setting, including experience with Colleague.

Licensing Requirement - None required; Preferred: APA Certification