Logistics Coordinator | Environmental Facilitation Services [EPAMI016]

Logistics Coordinator | Environmental Facilitation Services

ProSidian seeks a Logistics Coordinator for Environmental Facilitation Services. This is a contract contingent or contract W-2 (IRS-1099) organizational development functional area position. ProSidian reserves the right to convert to a full-time ProSidian employed W-2 position.

Provide services and support as a Environmental Facilitation Services (Logistics Coordinator) in the Environmental Management Industry Sector focusing on Management And Operations Solutions for clients such as U.S. Environmental Protection Agency (EPA) | Office of Transportation and Air Quality (OTAQ) generally located in CONUS - Ann Arbor, MI and across the Midwest Region.

Responsibilities and duties include overseeing logistical support for both virtual and in-person events, ensuring seamless operations; managing scheduling, participant coordination, and venue arrangements for on-site events; coordinating travel and accommodation for facilitators and participants, as needed; and ensuring all required materials and equipment are ready for each session.

Qualifications

Desired qualifications for Logistics Coordinator candidates include:

• 3+ years of experience in event planning, logistics, or project coordination.

Education / Experience Requirements / Qualifications:

• Associate's degree or higher in Business, Event Planning, or related field.

Skills required:

• Exceptional organizational skills and attention to detail.
• Proficient with scheduling software and Microsoft Office Suite.

Competencies required:

• Ability to manage multiple moving parts simultaneously.
• Strong communication and negotiation skills for vendor coordination.
• Excellent oral and written communication skills.
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe).
• Work products shall be thorough, accurate, appropriately documented, and comply with established criteria.
• All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct.
• The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.
• Employees are subject to regulatory and mandatory training requirements. These requirements will change for individuals based on their job duties or position assignment.

Ancillary details of the roles:

• Coordinate with facilitators to ensure all logistical needs are met, from meeting space to A/V requirements.
• Employees are subject to regulatory and mandatory training requirements.
• These requirements will change for individuals based on their job duties or position assignment.
• Assist with any adjustments to the event schedule or logistics based on evolving needs.
• Standard skills required: Proficiency in project management methodologies and tools. | Exceptional leadership and interpersonal skills for effective team management. | Outstanding time management and prioritization abilities to meet project milestones. | Adaptability to changing project requirements and priorities | Ability to multi-task and pay close attention to detail. | Excellent analytical, organizational and time management skills | Strong communication skills, both oral and written.
• EEO Statement: We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities spanning various disciplines and geographic locations, with projects that our employees plan, design, build, and operate as diverse as the needs of our clients.
• Full Time Regular VISA Sponsorship: No - We will not support sponsorship, i.e., H-1B or TN Visas for this position. U.S. Citizenship Required - You must be a United States Citizen
• Background Check And Drug testing: ProSidian reserves the right to require background checks, including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, ProSidian may conduct drug testing for designated positions.

Other details:

• Travel required for on-site events.
• Work products shall be thorough, accurate, appropriately documented, and comply with established criteria.
• All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct.
• The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

Core Competencies

Teamwork ability to foster teamwork collaboratively as a participant, and effectively as a team leader

Leadership ability to guide and lead colleagues on projects and initiatives

Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people

Communication ability to effectively communicate to stakeholders of all levels orally and in writing

Motivation persistent in pursuit of quality and optimal client and company solutions

Agility ability to quickly understand and transition between different projects, concepts, initiatives, or work streams

Judgment exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications

Organization ability to manage projects and activity, and prioritize tasks

Other Requirements

Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.

Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors

Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together

Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference

Willingness - to constantly learn, share, and grow and to view the world as their classroom

Benefits and Highlights

At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following:

• Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives
• Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com?) and Dental Plan (Ameritas -
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis. A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match with a % of pay for participants who defer at least a required minimum % of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed.
• Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days 2 weeks | Holidays - 10 Federal Government.
• Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full