NEW JOB OPENING MEDICAL ADMINISTRATIVE ASSISTANT IN MUNDELEIN, IL, USA!

Job Description
Required Education
• High School Diploma
• Minimum experience required: 4 to 7 years of administrative experience (medical/healthcare setting highly preferred in lieu of formal education requirements).

Required Skills
• Confidentiality & Compliance: Exceptional discretion; ability to handle sensitive information and adhere to HIPAA and privacy regulations.
• Document Processing: Proficiency with digital scanning, PDF creation, and handling digital fax/document routing systems.
• Bookkeeping: Basic accounting, invoicing, or bookkeeping experience (managing, tracking, and processing invoices).
• Office Systems: Sorting/distributing physical mail, maintaining digital and physical filing systems, managing general office data/emails.
• Worker's Compensation (major plus): Familiarity with processing Worker's Compensation claims.
• Organizational: Strong attention to detail, especially when pulling files and cross-referencing records.
• Interpersonal: Professional, welcoming demeanor to handle in-person questions or visitors.
• Independence: Independent, proactive, adaptable, comfortable wearing multiple hats.

Key Responsibilities:
• Receive, process, and manage highly confidential data, ensuring strict adherence to HIPAA and privacy regulations.
• Process incoming mail, including formal medical records requests and legal subpoenas. Gather corresponding information from physical paper files, scan, and prepare secure PDF packages for requestors.
• Manage incoming digital faxes; efficiently route Worker's Compensation claims to the appropriate insurance carriers.
• Take ownership of basic accounting tasks, including managing, tracking, and processing invoices.
• Sort and distribute physical mail, maintain digital and physical filing systems, and manage general office data/emails.
• Assist with light HR administration tasks, ensuring employee and company data is kept completely secure and contained.
• Serve as the welcoming face of the office, professionally handling any in-person questions or visitors.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**

Benefits:
For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).