People & Talent Specialist

ROLE PURPOSE

The People & Talent Specialist plays a key role in supporting the employee experience across the Central Talent Acquisition and Human Resources teams. Reporting to the Senior Talent Acquisition Partner, this position independently manages and supports a variety of recruiting, onboarding, HR administration, compliance, employee engagement, and people-related initiatives while partnering with HR and operational leaders across the organization.

The People & Talent Specialist will support several key Central HR processes, including administering Central Office employee changes, maintaining employee records and compliance processes, supporting employment documentation and work authorization tracking, and coordinating employee engagement initiatives across the business.

Additionally, this role will drive and support a variety of People and Talent projects, including, but not limited to, skilled hourly recruitment, plant onboarding alignment, employee engagement surveys, employee recognition initiatives, HR data and document management, compliance audits, and other projects that support the evolving needs of the business.

This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable taking ownership of projects and processes. The successful candidate will be able to balance recruiting priorities with broader HR responsibilities, exercise sound judgment, collaborate effectively across multiple functions and locations, and thrive in a fast-paced manufacturing environment.

KEY ACCOUNTABILITIES

HR Operations & Employee Administration

• Enter and maintain Central Office employee information within ADP and other HR systems.
• Prepare and process Personnel Action Notices (PANs) for Central Office employees, including new hires, transfers, promotions, compensation changes, and other employment actions.
• Manage applicable DocuSign documents and workflows and ensure required documentation is completed and appropriately maintained.
• Review employee information and documentation for accuracy and completeness before processing.
• Maintain organized and confidential electronic and physical employee records.
• Support HR reporting, data tracking, and other people-related administrative processes.

Compliance & Employee Records

• Coordinate and complete routine employee file audits and identify missing or incomplete documentation requiring corrective action.
• Conduct Form I-9 audits and partner with HR leadership to address identified documentation or compliance gaps.
• Assist with tracking employee work authorization and immigration-related documentation, including upcoming expiration dates and required follow-up.
• Maintain appropriate documentation and tracking tools to support HR compliance activities.
• Partner with HR leadership to resolve identified recordkeeping or documentation issues.
• Drive consistent HR recordkeeping practices across the organization.

Projects & Continuous Improvement

• Independently manage assigned People and Talent projects from planning through implementation.
• Identify opportunities to improve recruiting, onboarding, employee administration, compliance, and engagement processes.
• Develop recommendations and practical solutions to improve efficiency and employee experience.
• Creates effective HR communications, presentations, reporting, and executes special projects as assigned.
• Partner cross-functionally with HR, Operations, IT, Payroll, and other departments as needed.
• Perform additional People and Talent responsibilities based on evolving business needs.

Employee Engagement & Culture

• Coordinate employee engagement initiatives for the Central Office, including recognition activities, celebrations, events, and employee communications.
• Manage the ordering and distribution of employee gifts, recognition items, and other engagement materials.
• Support company-wide employee engagement and pulse surveys, including communications, survey administration, participation tracking, and follow-up.
• Compile and review engagement survey results to identify trends and opportunities for improvement.
• Partner with HR leadership to develop recommendations and action items based on employee feedback.
• Support initiatives that strengthen employee connection, recognition, communication, and overall employee experience.

Talent Acquisition

• Manage hourly recruiting activities for assigned positions and locations, including candidate sourcing, screening, interview coordination, candidate communication, and hiring support.
• Partner with hiring managers and plant HR teams to understand staffing needs and provide recommendations regarding recruiting activity and candidate pipelines.
• Support hiring events, employee referral initiatives, community recruiting efforts, and other talent acquisition programs.
• Maintain accurate recruiting information and provide updates on hiring activity, candidate pipelines, and open positions.
• Help ensure a consistent and positive candidate experience throughout the recruitment and hiring process.

Onboarding & Employee Experience

• Coordinate Central Office onboarding and support alignment of onboarding practices across manufacturing locations.
• Partner with hiring managers, HR, IT, and other stakeholders to ensure new employees are prepared for a successful first day.
• Coordinate required new-hire documentation, training, system access, orientation activities, and follow-up.
• Identify onboarding gaps and recommend opportunities to improve the new-hire experience.
• Serve as a resource for new employees during the onboarding process.

EDUCATION and/or EXPERIENCE

• Bachelor's degree in Human Resources, Business Administration, Organizational Leadership, or a related field preferred; equivalent relevant experience will be considered.
• 2–4 years of experience in Human Resources, Talent Acquisition, recruiting, HR operations, or a related field preferred.
• Experience supporting a manufacturing, distribution, food production, or other fast-paced operational environment preferred.
• Experience with HRIS/payroll systems such as ADP preferred.
• Experience with DocuSign or similar electronic document management systems preferred.
• Working knowledge of Form I-9 requirements, employee records, and general HR compliance practices preferred.
• Intermediate Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

SKILLS

• Strong communication skills (verbal and written). Bilingual English/Spanish preferred.
• Strong organizational skills and attention to detail.
• Ability to independently manage multiple priorities and projects.
• Ability to build effective working relationships across multiple locations and levels of the organization.
• Strong judgment and discretion when handling confidential employee information.
• Ability to identify issues, evaluate information, and recommend appropriate solutions.
• Strong follow-through and accountability for assigned responsibilities.
• Comfortable working with HR technology, systems, data, and reporting.
• Collaborative, service-oriented approach with the ability to work independently when needed.
• Demonstrates strong critical-thinking and problem-solving skills, with the ability to assess situations, identify gaps or potential risks, evaluate available information, and recommend practical solutions.
• Ability to translate ideas, recommendations, and business needs into practical, actionable solutions and effectively drive initiatives from concept through implementation and follow-up.