Administrative Assistant 1 - Scholarship, Research Programs - NY HELPS

Duties Description The Administrative Assistant 1 supports the Scholarship, Research & Sponsored Programs office through a variety of tasks that assist all facets and staff in the department.

JOB FUNCTIONS

Essential Functions:

Assists with Scholar's Day
Coordinates student travel
Completes general administrative duties
Closeouts
Checks deposit
Pre-Award Compliance System data entry
Travel arrangements
Implements and maintains electronic processes
Maintains State and Scholar's Day accounts
Completes grant searches
Manages director's calendar
Maintains committee lists and awards list
Faculty Scholarship Awards
Summer Undergraduate Research assistance


Minimum Qualifications Minimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)

For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPs will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPs title, employees may take part in any promotion examination for which they are qualified.


NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
- Two years of experience in administrative support, which includes use of office software (e.g., email, work processing), provision of customer service, business writing, and/or office administration.
- In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.


COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
- Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.
OR
- Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two-salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test. )

Email Ezgi Erdogan in the Office of Human Resources
at View email address on click.appcast.io with any questions regarding the Traineeship.


Additional Comments

Some positions may require additional credentials or a background check to verify your identity.

Name Ezgi Erdogan


Telephone View phone number on click.appcast.io


Fax


Email Address View email address on click.appcast.io


Address

Street 350 New Campus Drive


City Brockport


State NY


Zip Code 14420


Notes on Applying