Household Manager

Job Title: Household Manager Location: Alford, MA (01266) Employment Type: Part-Time | 8–10 hours per week (8 hours/week guaranteed) Schedule: Flexible with no set required days Daytime availability is required for vendor meetings and property coordination Family will provide a few weeks' notice before visits, and the candidate's schedule will align with the family's arrival and departure rhythm Compensation: $35–40/hour, based on experience Start Date: ASAP Requirements Maintain a smoke-free environment Must be authorized to work in the United States Reliable transportation and a valid driver’s license; mileage reimbursement provided for work-related errands Comfort with a large, friendly dog Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including general, flu, and COVID-19 vaccinations), subject to applicable legal accommodations About Our Family We're a warm, social family based out of Brooklyn, NY with a second home in the Berkshires, Massachusetts — a property we love and visit regularly throughout the year. We head up at least once a month, spend a month or two there in the summer, and make it a gathering place for holidays and guests. The home is large and lively when we're there. We both work from home with flexible schedules, which means we move between properties with some rhythm and predictability. We have a young baby and a big, lovable Bernese Mountain Dog. We value a professional and respectful working relationship built on trust, competence, and clear communication. Our Berkshires home already has a great team in place — a housekeeper, landscaper, and a caretaker who does weekly check-ins and seasonal tasks. What we need now is someone who can serve as the project-minded coordinator that ties it all together: a person who proactively manages vendors, keeps the property prepped and running smoothly, and handles the operational details so that every time we arrive, things are simply taken care of. Who You Are / What We're Looking For The ideal candidate is a grounded, resourceful professional who thrives working independently and takes real pride in keeping a home running well. You have a project manager's mindset — you think ahead, communicate clearly, follow through without reminders, and come to the table with solutions rather than problems. You're at ease talking with contractors and vendors, you don't get rattled when things don't go according to plan, and you know how to troubleshoot calmly and effectively. You're comfortable in a defined, professional working relationship and honor boundaries. You're the kind of person who takes pride in the details — a well-stocked fridge before the family arrives, a smoothly coordinated vendor visit, a household that hums along even when no one is watching. Being local to the Berkshires area is strongly preferred, as community knowledge and existing vendor relationships are a genuine advantage in this role. Potential for assisting with feeding or walking the dog on occasion, for the right, K-9 loving candidate. Key Responsibilities Vendor & Property Oversight Serve as the primary point of contact for vendors, contractors, and service providers and collaborate with property caretaker as needed Research and coordinate maintenance needs, including obtaining quotes, scheduling service, tracking completion, and maintaining records Schedule and meet vendors on-site during working hours, as needed Oversee seasonal preparation of outdoor spaces, including furniture, entertaining areas, and seasonal transitions Assist with larger household projects as they arise, utilizing a project management approach Inventory & Errands Stock fridge, pantry, and household supplies prior to the family’s arrival, including prepared foods from local grocery store Maintain a running household supply list and ensure essentials — paper goods, toiletries, dog food, baby supplies, etc. — are always on hand Provide mail and package handling, including breaking down boxes and keeping mail piles organized Assist with occasional returns Coordinate donation drop-offs (clothing, gear, household items) and junk removal as needed Household Organization & Maintenance Create and maintain household organization systems; take on ad hoc organizational projects as they arise Reset and prep the home following the family's departure (including clearing the fridge, running the dishwasher, and preparing the home for the next visit) Handle event, holiday, and guest prep ahead of arrivals — including setting up air mattresses, refreshing linens, and ensuring the home is guest ready Proactively manage recurring household maintenance and upkeep, including batteries, light bulbs, smoke detectors, and other routine needs Perform occasional deep cleans as needed including fridge, and other highly used areas Maintain awareness of the family's travel schedule to coordinate pre-arrival prep Track receipts and expenses for purchases made on behalf of the household Laundry & Linen Care Wash, fold, and organize laundry following the family's departure, including bed linens, towels, and baby items Maintain a tidy and well-stocked laundry area Vehicle Upkeep Schedule and coordinate maintenance for family vehicles on the property Fueling, cleaning, and organizing vehicles Track registration and insurance for vehicles Please Note: This role requires a background check. #J-18808-Ljbffr