Accounts Payable Specialist Temp

Job Description

Job Description

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

Job Purpose

The purpose of the Temporary Accounts Payable Specialist is to provide short-term support to the Finance team by assisting with day-to-day accounts payable functions. This role is responsible for processing invoices and credit card receipts accurately and efficiently, ensuring adherence to established payment terms, company policies, and internal controls. The Temporary AP Specialist plays an important role in maintaining accurate financial records, supporting vendor relationships, and helping ensure smooth financial operations during the assignment period.

What You'll Do

• Process vendor invoices accurately and timely, ensuring proper coding, approvals, and adherence to established payment terms
• Match invoices to purchase orders and supporting documentation to ensure completeness and accuracy
• Process and reconcile credit card transactions by matching receipts to statements and identifying discrepancies
• Reconcile vendor statements and research, resolve, and document invoice or payment discrepancies
• Respond to routine vendor inquiries regarding invoice status, payments, and account balances in a professional and timely manner
  
• Maintain accurate accounts payable records, files, and documentation in accordance with company policies and procedures
  
• Assist with basic accounts payable reporting and recordkeeping as needed
  
• Ensure compliance with internal controls, company policies, and accounting procedures
  
• Collaborate with the Finance team to support day-to-day operations and meet deadlines
  
• Identify potential errors or inconsistencies and communicate findings to appropriate team members
  
• Support continuous improvement efforts by following best practices and offering suggestions when appropriate
  
• Demonstrates and represents company core values in daily actions, interactions, and decision-making processes

What You'll Bring

• Prior experience in accounts payable or general accounting support roles
  
• Working knowledge of invoice processing, purchase order matching, and vendor statement reconciliation
  
• Experience reconciling credit card transactions and receipts
  
• Strong attention to detail and a high level of accuracy
  
• Ability to research discrepancies and resolve routine issues independently
  
• Basic understanding of accounting principles and internal controls
  
• Proficiency with accounting systems and Microsoft Office (especially Excel)
  
• Strong organizational skills and ability to manage multiple tasks and deadlines
  
• Professional communication skills with the ability to interact effectively with vendors and internal teams
  
• Ability to follow established processes, policies, and procedures
  
• Reliable, dependable, and able to adapt quickly in a temporary support role

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.