Onboarding Specialist

Job Description

Job Description

We are primarily seeking an Onboarding Specialist to support onboarding operations during a 5-month contract assignment. This role will focus heavily on coordinating new hire onboarding activities, including scheduling pre-employment requirements, entering employees into Paycom, managing onboarding documentation, and assisting with new hire orientation logistics. The position is Monday through Friday, 7:30 AM – 4:00 PM, and offers a pay rate of $25–$27 per hour. While there may be some light recruiting support (reviewing applications and following up with candidates), the primary focus will be onboarding rather than sourcing or full-cycle recruitment. This is a great opportunity for someone with administrative or onboarding experience who enjoys a structured, detail-oriented role.

Responsibilities:

• Create employment documents, issue offer materials, and launch pre-employment screening steps for selected candidates.

• Monitor each candidate’s progress through recruitment and onboarding by maintaining accurate records in spreadsheets and internal HR platforms.

• Administer onboarding documents through Paycom, review submissions for completeness, and update records when changes are needed.

• Arrange pre-start appointments, send orientation invitations, and assist with day-one logistics such as identification badge preparation.

• Maintain reporting related to onboarding activity, including routine updates, quarterly tracking, and weekly communication to internal teams.

• Support recruiting efforts for assigned openings by posting roles, tracking applicants, and keeping requisition details current in the applicant system.

• Close filled job postings, follow open position activity, and work with leadership to stay aligned on staffing priorities.

• Handle additional administrative processes such as volunteer application coordination, class enrollment documentation, student letter preparation, and employee badge access updates.

• Produce scheduled onboarding and rehire reports for payroll support and assist with internal transfer documentation, including related job and offer materials.

• Experience supporting full-cycle recruiting and onboarding in a corporate or high-volume hiring environment.
• Proficiency with applicant tracking systems and HR platforms, including data entry, record maintenance, and status tracking.
• Strong organizational skills with the ability to manage multiple deadlines and administrative workflows at once.
• High attention to detail when preparing documents, reviewing forms, and maintaining confidential employee information.
• Effective written and verbal communication skills for coordinating with candidates, hiring teams, and internal stakeholders.
• Ability to work independently while also collaborating across departments to support hiring needs.
• Comfort using spreadsheets and reporting tools to monitor progress and produce routine workforce updates.