Accounting Assistant

Accounting Assistant (Part-Time) | Finance & Operations

Banyan Centers is seeking a detail-oriented, part-time Accounting Assistant to manage our purchasing queue end to end: validating requests, confirming approvals, placing orders through Amazon Business and a small set of other vendors, tracking delivery, and closing out tickets with clean documentation for accounting.

Banyan Treatment Centers is a leading national provider of intensive treatment for individuals struggling with Substance Use Disorders (SUD) and co-occurring Mental Health (MH) conditions. Backed by TPG, one of the nation's largest private equity firms, Banyan is rapidly scaling access to high-quality, compassionate behavioral health care across the country.

As Accounting Assistant, you will:

• Own the purchasing queue for 20 locations, from intake through delivery
• Work directly with the company's Amazon Business account and pricing
• Keep a receipt trail that makes month-end reconciliation easy
• Set a flexible, ~20-hour Monday to Friday schedule with your manager

Key Responsibilities:

• Monitor the procurement ticket queue daily; acknowledge new requests within the established service-level window and keep status, order numbers, and tracking notes current
• Review each request for completeness (item, quantity, delivery site, needed-by date, and cost-center coding) and follow up with requesters to resolve gaps
• Confirm required approvals before purchasing; escalate requests that exceed spend thresholds, fall outside standard categories, or appear duplicative
• Place approved orders through the company Amazon Business account with the correct shipping address and payment method, applying preferred/restricted item lists and negotiated pricing
• Compare options on price, unit cost, delivery timing, and seller reliability; consolidate related requests into single orders and flag material substitutions before ordering
• Track open orders to delivery; proactively notify requesters of delays or backorders and manage returns, damaged or incorrect items, and refunds through to credit confirmation
• Capture order confirmations, invoices, and receipts to the designated shared location with the required naming and site/department/GL coding so card statements reconcile cleanly
• Support Accounts Payable in researching and clearing unmatched or disputed charges, and pull periodic Amazon Business spend exports as requested
• Maintain the Amazon Business account (users, shipping addresses, approval settings, saved lists) and flag recurring purchases that warrant a standing order or negotiated arrangement
• Place occasional orders with other vendors (office supply, medical, facilities, or local) when Amazon is not the right source

Qualifications:

Required:

• High school diploma or equivalent
• 1+ years of administrative, purchasing, e-commerce, or office operations experience
• Hands-on experience with online ordering platforms, including Amazon (personal or business)
• Strong attention to detail and proven accuracy in repetitive, transaction-heavy work
• Proficiency with email, shared drives, and Microsoft Excel
• Clear, prompt written communication and the ability to manage a queue independently
• Discretion with company financial information and payment credentials; able to pass a background check consistent with company and state behavioral-health requirements

Preferred:

• Amazon Business experience (approval workflows, group accounts, multi-address shipping)
• Prior work in a ticketing or help-desk system
• Exposure to accounts payable, expense reconciliation, or corporate card programs
• Multi-site healthcare or behavioral health background

Schedule, Compensation & Benefits:

Approximately 20 hours per week, Monday through Friday within standard business hours. Hours are flexible and set with the hiring manager, with the expectation of a consistent daily cadence on the queue. Occasional additional hours may be available during high-volume periods.

$20.00 per hour, paid biweekly.

Banyan Treatment Centers is an equal opportunity employer.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Banyan Treatment Centers