Marketing Assistant (Part-Time)

Job Description

Job Description

Position Summary

We are seeking a highly organized and detail-oriented Marketing Assistant to support the day-to-day administrative operations of the marketing department across our portfolio of luxury automotive brands.

This position is ideal for someone who enjoys organization, spreadsheets, data entry, vendor coordination, and keeping projects moving behind the scenes. The role focuses on maintaining accurate marketing records, coordinating vendors and event logistics, processing documentation, and providing administrative support to ensure marketing initiatives are executed efficiently.

Key Responsibilities

Administrative & Marketing Operations

• Perform accurate data entry across CRM systems, spreadsheets, and marketing databases.
• Maintain organized marketing records, digital assets, vendor files, and campaign documentation.
• Update tracking spreadsheets, marketing calendars, budgets, and project timelines.
• Assist with invoice processing, purchase requests, and vendor documentation.
• Prepare reports and maintain organized records for marketing activities and expenditures.
• Support inventory management of marketing materials, promotional items, and event supplies.

Vendor Coordination

• Coordinate with vendors regarding quotes, scheduling, deliveries, invoices, and production timelines.
• Track vendor deliverables to ensure projects remain on schedule.
• Assist in obtaining estimates, collecting required documentation, and maintaining vendor relationships.
• Coordinate shipment and delivery of marketing materials for dealership events and activations.

Event & Project Support

• Assist with event logistics including RSVP tracking, guest lists, registration, vendor communication, and event materials.
• Support setup and breakdown for dealership events as needed.
• Assist with post-event reconciliation, documentation, and reporting.
• Coordinate internal project timelines and communicate updates across departments.

General Administrative Support

• Provide administrative support to the Marketing Manager.
• Maintain filing systems and shared marketing resources.
• Assist with special projects and other duties as assigned.
• Communicate professionally with internal departments, vendors, and manufacturer partners.

Qualifications

Required

• Associate's or Bachelor's degree in Business, Marketing, Communications, or related field, or equivalent administrative experience.
• Exceptional attention to detail and organizational skills.
• Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Comfortable working with spreadsheets, databases, and data entry.
• Ability to prioritize multiple assignments while maintaining accuracy.
• Excellent written and verbal communication skills.

Preferred

• 1–3 years of experience in an administrative, marketing support, coordinator, or office support role.
• Experience coordinating vendors, invoices, purchase orders, or project tracking.
• Experience in automotive, luxury retail, hospitality, or event support is a plus.

What We're Looking For

The successful candidate will demonstrate:

• Outstanding organizational skills with exceptional attention to detail.
• Strong proficiency in Excel and spreadsheet management.
• Ability to follow established processes while maintaining accuracy.
• Professional communication with vendors, clients, and internal departments.
• Dependability, discretion, and accountability.
• Ability to work independently while supporting a collaborative team.
• Flexibility to assist with occasional dealership events.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Occasional standing, walking, lifting, and assisting with event setup.
• Ability to lift up to 25 pounds when assisting with marketing materials or event supplies.
• Effective verbal communication with vendors, clients, and team members.

Work Environment

• On-site position within a luxury automotive dealership.
• Standard schedule is Monday through Thursday between 10:00 AM – 6:00 PM.
• Occasional evenings or weekends may be required to support dealership events.

Pay

• $21.00 / hour

As part of the hiring process, please take this quick assessment once you apply:

Why Join Us?

Join a team dedicated to delivering exceptional luxury experiences through world-class marketing, exclusive events, and premium customer service. You'll have the opportunity to work with prestigious automotive brands while contributing to memorable experiences that strengthen customer relationships and elevate our brand presence.

Monday-Thursday 10:00am to 6:00pm