Senior Payroll Specialist

Job Description

Job Description

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Senior Payroll Specialist
Prevailing Wage & Certified Payroll
Heritage MEP Metro East St. Louis / Greater St. Louis
Full-Time | In-Person

Compensation & Benefits

$55,000$65,000 base salary
Comprehensive benefits package
Full-time, stable opportunity with a growing platform
Exposure to multiple operating companies and career growth opportunities

Location / Work Setup

In-person role based in the Metro East St. Louis / Greater St. Louis area.
Travel to operating company locations as needed.

Job Summary

Heritage MEP is hiring a Senior Payroll Specialist to support payroll, prevailing wage compliance, and certified payroll reporting across a growing group of mechanical services companies.

This is a hands-on role for someone who knows payroll inside and out, is strong in Excel, and can keep large amounts of payroll data accurate across multiple systems. You will help ensure employees are paid correctly and on time, certified payroll reports are completed accurately, and payroll data ties cleanly into accounting and job costing.

This role is ideal for someone with experience in construction, mechanical, contracting, or field services who is comfortable working in a fast-moving, detail-heavy environment.

What Youll Do

• Process weekly and biweekly payroll across multiple operating companies
• Review hours, pay rates, overtime, deductions, and job allocations for accuracy
• Manage prevailing wage payroll compliance, including classifications and fringe calculations
• Prepare and submit certified payroll reports for government-funded projects
• Maintain supporting documentation for audits and compliance reporting
• Use Excel to reconcile payroll data, identify discrepancies, and prepare uploads/corrections
• Prepare CSV files for system imports, bulk updates, and payroll adjustments
• Assist with payroll journal entries and payroll-related reconciliations
• Help ensure payroll costs are properly recorded by job and department
• Partner with HR, accounting, and operations teams across the platform
• Support payroll process improvements and standardization as the business grows

What Were Looking For

• 4+ years of payroll experience in construction, mechanical, contracting, or field services
• Direct experience with prevailing wage payroll and certified payroll reporting
• Experience with LCPtracker or a similar certified payroll platform
• Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, reconciliations, and large data sets
• Experience working with payroll data across multiple systems
• Strong attention to detail and compliance discipline
• Ability to manage multiple deadlines and shifting priorities

Preferred Qualifications

• Experience with Sage Intacct
• Experience with ServiceTitan, BuildOps, or similar systems
• Certified Payroll Professional (CPP) designation
• Experience in a multi-entity environment
• Experience supporting payroll during acquisitions or system changes

Why Join Heritage MEP

Heritage MEP is building a strong platform across the mechanical services industry, and payroll is a critical part of that growth. This role offers the chance to be part of a growing organization where your work will directly impact compliance, accuracy, and operational scalability.

If you are highly organized, strong with payroll data, and ready to take ownership in a growing business, wed love to hear from you.