Office Assistant-Operations Support Small Family Office In Person

Job Description

Job Description

Benefits:

• Development
• 401(k)
• Training & development

Hello,

We are seeking a reliable, detail-oriented Office Assistant / Operations Support professional to support the day-to-day operations of a small family office that oversees and supports a school business.

This is an in-person position, Monday–Friday from 8:00 AM to 4:00 PM . We are looking for someone from a service-based or hospitality background (hotel, restaurant, front desk, customer service, retail, or similar) who is interested in learning office operations and developing administrative and business skills.

No prior office, accounting, or school experience is required. Training will be provided for the right candidate.

Position Overview

The Office Assistant will work closely with and support the Chief Operations Officer (COO) in running the daily operations of the business. This role combines office management, administrative assistance, and operational support.

This position is ideal for someone who is organized, meticulous, dependable , and comfortable using a computer for daily tasks.

Key Responsibilities

Office & Operations Support

• Assist the COO with day-to-day business operations

• Act as an office manager for a small family office

• Keep the office organized, stocked, and running efficiently

• Perform light housekeeping and office upkeep as needed

• Maintain a clean, professional, and orderly workspace

Administrative & Business Support (Training Provided)

• Assist with basic paperwork, forms, and documentation

• Organize physical and digital files

• Support scheduling, reminders, and daily task coordination

• Perform basic data entry and recordkeeping

• Follow procedures accurately and consistently

Introductory Financial & Billing Support (Training Provided)

• Assist with basic billing-related tasks under supervision

• Help track information using spreadsheets and simple tables

• Learn basic accounting concepts related to receivables and payments

• Support organization of billing documentation

Communication Support (Training Provided)

• Assist with drafting basic emails, notices, and letters

• Communicate professionally and politely when needed

• Learn how to handle routine questions and escalate issues appropriately

Technology & Tools (Training Provided)

• Use a computer daily for administrative and operational tasks

• Learn to use Microsoft Office (Word, Excel, Outlook)
  
  
• Learn internal systems and workflows used to support operations

• Be open to learning basic use of AI tools (such as ChatGPT) to assist with writing and problem-solving

Required Qualifications

• High school diploma or equivalent

• Computer literate (comfortable using a computer, email, and basic software)

• Experience in hospitality, service, customer service, or support roles preferred

• Strong attention to detail and ability to follow instructions carefully

• Reliable, punctual, and consistent

• Willingness to learn new skills and accept training

• Professional demeanor and strong work ethic

Schedule & Compensation

• Monday through Friday, 8:00 AM – 4:00 PM
  
  
• In-person position

• Hourly pay at minimum wage

• Long-term opportunity for the right candidate

Training & Growth

• Full training provided for office procedures, systems, and tools

• Opportunity to learn administrative, operational, and business support skills

• Potential for increased responsibility over time based on performance

Background & Compliance

• Must be able to pass background checks required by regulatory agencies related to early childhood education

• Must be comfortable working in an environment that supports a school operation

Ideal Candidate Traits

• Detail-oriented and meticulous

• Organized and dependable

• Comfortable working on a computer for daily tasks

• Takes pride in keeping an office clean and organized

• Interested in learning and growing into an office-based role

If interested, please reply with a brief introduction and resume.