Site Events Coordinator

Job Description

Job Description

Overview

CTG is seeking to fill a Site Events Coordinator position for our client.

Location: Albany, NY
Duration: 12 months

Duties:

• Coordinate and manage site visits, customer visits, employee events, meetings, and special programs from planning through completion.
• Plan and oversee event logistics, including venue selection, room setup, catering, refreshments, audiovisual needs, and event materials.
• Manage relationships with venues, vendors, caterers, and service providers.
• Develop event timelines, schedules, communication plans, and registration processes.
• Recruit, organize, and lead event planning committee members and volunteers.
• Facilitate planning meetings and ensure event objectives, milestones, and deadlines are met.
• Monitor event budgets and track expenses.
• Coordinate attendee registrations, guest communications, and on-site logistics.
• Ensure meeting rooms and event spaces are properly prepared and configured.
• Proactively identify and resolve issues to support successful event execution.
• Conduct post-event evaluations and recommend process improvements.
• Occasionally support events outside of standard business hours.

Skills:

• Event Planning & Coordination
• Project Management & Logistics
• Vendor and Service Provider Management
• Leadership & Team Coordination
• Customer Service & Relationship Building
• Strong Communication and Organizational Skills
• Problem Solving and Attention to Detail
• Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint

Experience:

• 2+ years of experience coordinating events, meetings, corporate functions, hospitality operations, or related activities.
• Experience leading committees, volunteers, or cross-functional teams.
• Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
• Experience coordinating vendors, catering, facilities, audiovisual services, and other event logistics.
• Ability to work onsite in Albany, NY and occasionally support events outside standard business hours.

Education:

• Bachelor’s degree in Event Management, Hospitality, Business Administration, Communications, or a related field preferred.

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.

To Apply:

To be considered, please apply directly to this requisition using the link provided. Kindly forward this to any other interested parties. Thank you!