Property Management Administrative Assistant - On-Site

Job Summary Walmart is seeking a highly organized and detail-oriented Property Management Administrative Assistant to support on-site property management operations. This role plays a critical part in ensuring the smooth day-to-day administration of facilities, vendor coordination, documentation, and internal communication. The ideal candidate will be proactive, professional, and capable of managing multiple administrative tasks in a fast-paced corporate environment while maintaining Walmarts high standards of efficiency and compliance. Key Responsibilities Provide comprehensive administrative support to the on-site Property Management team. Manage and maintain property-related records, contracts, leases, invoices, and compliance documents. Coordinate with vendors, contractors, and service providers for maintenance, repairs, and inspections. Schedule meetings, site visits, and inspections; prepare agendas and meeting minutes when required. Process purchase orders, work orders, and service requests accurately and on time. Track budgets, expenses, and invoices; assist with basic financial reporting and reconciliation. Respond to internal and external inquiries related to property operations in a professional manner. Ensure compliance with company policies, safety standards, and regulatory requirements. Support audits, reporting, and special projects related to property and facilities management. Required Skills and Qualifications Bachelors degree or diploma in Business Administration, Facilities Management, Real Estate, or a related field (preferred). Strong administrative and organizational skills with exceptional attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to communicate clearly and professionally, both written and verbal. Strong time-management skills with the ability to prioritize multiple tasks. Basic understanding of property management operations and documentation. High level of integrity and confidentiality when handling sensitive information. Experience 1–3 years of experience in an administrative or assistant role, preferably within property management, facilities management, or corporate administration. Experience working in a large corporate or multi-site environment is an advantage. Exposure to vendor coordination, invoice processing, or contract administration is desirable. Working Hours Full-time, on-site position. Standard business hours, typically Monday to Friday. Flexibility may be required to support site needs, inspections, or urgent property matters. Knowledge, Skills, and Abilities Knowledge of basic property management processes and facility operations. Ability to work independently as well as collaboratively within a team. Strong problem-solving and decision-making skills. Ability to adapt quickly to changing priorities and business needs. Customer-focused mindset with a commitment to service excellence. Capability to handle pressure and meet deadlines consistently. Benefits Competitive salary package. Health, life, and wellness benefits as per company policy. Paid time off and holiday benefits. Opportunities for professional development and internal career growth. A stable and inclusive work environment backed by a global organization. #J-18808-Ljbffr Freelanceshop