Human Resources Specialist

Human Resources Generalist

The City of Palm Springs is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters. With a wide range of attractions and events, there's always something fun for everyone in the family. To see the exciting things going on, visit the Engage Palm Springs website. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported.

This position is a member of the City's Human Resources Department and assists in the administration of the City's Human Resources functions in planning, developing, and coordinating: policies, procedures, legal compliance, recruitment, benefits, leaves, compensation, and a variety of related administrative duties in support of the department and the Director of Human Resources. This position will perform the full range of duties, key areas of focus will include, but are not limited to: Benefits, Employee Relations and Development, Leave Management, Training, and Recruitment. As a member of the City's unclassified service, this is an "at-will" position, and the incumbent serves at the discretion of the City Manager.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Perform and assist in the administration of the City's Human Resources programs and functions including recruitment and selection, benefits, leaves and workers' compensation, legal compliance, labor negotiations, and employee development.
• Coordinate and plan the recruitment and selection of job applicants; develop recruitment plans; prepare job announcements; coordinate advertising materials; schedule, proctor, and score employment tests; coordinate testing with departments involved for assigned positions.
• Prepare and track allocated positions; develop job descriptions; evaluate salary and compensation data; maintain records and related documents.
• Maintain employee records in association with new hires and separations; perform new hire orientation and separation meetings; update and maintain turnover and transition data.
• Distribute and communicate essential information to all departments; provide information and assistance to City Staff and the public regarding Human Resources programs including: policies and procedures, recruitment, benefits, leaves, legal compliance, records, and other relative information.
• Coordinate and assist in the administration of employee and retiree benefit programs including group life, health, and disability insurance programs; coordinate claims processing and premium compilation and payments; counsel employees regarding benefit programs.
• Coordinate and administer leave programs including: FMLA, CFRA, LC4850, PDL, STD, LTD, general leaves, and workers' compensation in compliance with plan documents and legal requirements.
• Participate and maintain safety programs including: safety committee, training, compliance, and documentation; work with various agencies and vendors to maintain general oversight.
• Plan, develop, monitor and coordinate employee event/educational programs and activities; develop promotional programs and materials; monitor programs; coordinate with department heads to develop ways of implementing programs.
• Prepare salary, benefit and classification surveys including computing and compiling survey data and results.
• Coordinate and track training programs including voluntary and statutory programs; maintain documentation; monitor compliance; coordinate with departments on scheduling and participation.
• Maintain compliance programs and requirement per local, State and Federal laws.
• Prepare various forms of correspondence and communication including letters, reports, bulletins, announcements, and memoranda; maintain electronic communication information; provide salary or negotiation information and employment verification information as requested.
• Set-up and maintain confidential personnel records for City employees including documentation of appointments, transfers, salary, vacation and sick leave; maintain a variety of files, including current classification specifications.
• Develop and maintain program processes and procedures, assist with the development of Human Resources programs and goals, and maintain budget tracking and planning for assigned areas.
• Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• Provide assistance to other Human Resources staff on projects and initiatives.
• Provide staff support to assigned boards and commissions.
• Perform related duties and responsibilities as required.

Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.

Experience:

• Two (2) years of professional or para-professional Human Resources work experience is required.
• Previous experience working in a public agency Human Resources environment is preferred.
• Experience in one (1) or more of the following functions is preferred:
• Full-cycle recruitment, talent acquisition, and onboarding
• Conducting confidential workplace investigations or employee relations
• Leave management
• Employee benefit or wellness administration
• Employee development or training
• Ability to communicate effectively in both English and Spanish is preferred.

Training:

• An Associates degree from an accredited college with major course work in public administration, human resources management, psychology or a related field is required. (Education may be substituted on a year for year basis with related job experience, experience is in addition to any other required experience.)
• A Bachelor's degree is preferred.

Certificate or Licenses:

• Possession of, or ability to obtain, a valid California Driver License with a satisfactory driving record is required (a driving record may be deemed unsatisfactory for any of the following reasons: three (3) or more moving violations or reportable accident within the last three (3) years; conviction of driving under the influence within the last five (5) years).
• Professional Human Resources Certification through IPMA or SHRM is preferred.

Special Requirements:

• For this position you may not be related to any person currently working for the City. Relatives shall include spouse, child, parent, grandparent, brother, sister, grandchild, uncle, aunt, nephew, niece and first cousin.
• Incumbents are enrolled in the California Department of Motor Vehicle (DMV) Pull Notice Program. The DMV Pull Notice Program provides information on the incumbent's driving record and driving record status on a periodic basis to the City.
• Must successfully complete a pre-employment background investigation and physical.
• Due to the nature of the Human Resources responsibilities, while this position typically works Monday - Thursday 7am - 6pm, applicants must be willing and able to work various hours that may include early mornings, evening, Fridays, weekends and holidays as required.

Working Conditions: The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. This position works in an office environment with exposure to computer monitors and may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods; light and moderate lifting.

A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process. Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise. The Selection Process - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam and department interview. Candidates must successfully pass each stage of the selection process above