Executive Assistant

A fintech firm in Manhattan is seeking a temporary Executive Assistant to join their organization. The ideal candidate will have 7 years of experience as an executive assistant supporting senior management, ideally within financial services. This opportunity is a 3-4 month contract position.

Hourly pay rate: $50-53/hr.

Hours: 8am-5:30pm

Hybrid 4 days onsite, 1 day remote

Responsibilities:

• Provide administrative support to 2-3 senior executives and secondary coverage for the team.
• Manage multiple calendars with precision, ensuring seamless coordination of schedules.
• Arrange complex travel plans, including multi-leg trips across various time zones.
• Process expense reports promptly, maintaining accuracy and compliance.
• Format and prepare internal and external communications, including memos and presentations.
• Facilitate special requests and contribute to the execution of last-minute deliverables.
• Collaborate with the Facilities and Administration team to support organizational needs.
• Provide secondary coverage for the team, ensuring smooth operations during peak times.

Requirements:

• Bachelor's degree required, with strong academic credentials.
• Minimum of 7 years of experience as an executive assistant supporting senior management.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Must have experience managing multiple calendars and processing expense reports in a fast-paced professional environment.
• Exceptional organizational skills and attention to detail in a fast-paced environment.
• Experience managing global travel arrangements and multi-leg itineraries.
• Strong written and verbal communication skills, with the ability to draft professional documents.