Project Manager Assistant

The Project Manager's main role is to provide administrative support to the Project Manager, Project Engineer/Assistant Project Manager and field staff with the day-to-day operations of one or more projects that they are assigned to.

Duties:

• Issue purchase orders, contracts, & contract documents – tracking completion
• Verify and track insurance and/or bond information for subcontractors
• Log and track submittals, cost changes, requests for information, and other changes
• Track and pay project invoices
• Log and track lien releases
• Receive and verify applications for payment
• Compile and update SWPPP information/binder and documents for active projects
• Compile and submit labor rate information / certified payroll as required by owners
• Compile, organize, and submit close‑out documents
• Reconcile and track project credit card receipts/statements
• Assist in bidding projects
• Provide back up for Office Administrator if necessary – answering phones, mail, etc.
• Other duties may be assigned as needed.

Needed Skills:

• Proficient with Microsoft Office (Word, Excel, Outlook)
• Experience with Project Management Software (e.g., Vista and Procore) helpful
• Experience with Accounting Software (Vista) helpful
• Strong math skills
• Ability to communicate well verbally and in written form.
• Ability to multi‑task, work independently and efficiently without close supervision
• Detail and accuracy oriented
• Understanding of construction processes dealing with:

Construction Processes:

• Applications for Payment
• Change Orders
• Lien Releases
• Submittals
• Close‑Out Documents
• Ability to read blueprints is advantageous, but not required.

Benefits:

Excellent benefits including employer paid medical, dental and life insurance. We also offer vacation, Cafeteria Plans, Employee Stock Ownership Plan, and 401(k).

We are an Equal Opportunity Employer - M/F/D/V.