ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE SPECIALIST

Accounts payable & Accounts receivable specialist About The Role Texas Gulf Recycling is seeking a detail‑oriented, highly dependable Accounts Receivable and Accounts Payable (AR/AP) Specialist to join our in‑house team. This position is vital to the smooth operation of all financial processes across our family of companies: Texas Gulf Recycling (TGR), Texas Waste Control (TWC), and Texas Gulf (TG). You’ll handle a broad range of responsibilities including invoice processing, collections, vendor account management, financial reporting, and day‑to‑day office operations. If you're someone who thrives in a fast‑paced, hands‑on rural environment and takes pride in accurate, high‑volume work — we’d love to hear from you. Role and Responsibilities Accounts Receivable (AR) Generate and distribute weekly aging reports for all companies. Monitor and perform follow‑ups on past‑due accounts. Send monthly AR statements to customers during the first week of each month. Enter customer payments (check, online) and deposits into QuickBooks. Match invoices and ARs from other platforms (like Docket) to QuickBooks entries. Attach documentation such as tax exemption forms to customer profiles. Reconcile external AR systems with QuickBooks to ensure consistency. Accounts Payable (AP) Create vendor accounts including complete profiles and W‑9 attachments. Enter and verify vendor bills in QuickBooks daily. Request vendor statements to ensure complete financial entry. Prepare reports to ensure timely payment and accurate tracking. General Administrative Functions Answer inbound calls for all companies, transfer, take messages, and follow up via Microsoft Teams. Respond to customer and vendor emails using shared admin inboxes. Maintain and order office supply inventory. Assist with physical and digital document filing in QuickBooks and ShareFile. Conduct research for office tools, vendors, or project resources as needed. Support document creation, formatting, and review when requested. Texas Gulf (TG) Specific Duties Create and issue monthly rental invoices for tenants. Receive and record tenant payments. Maintain and update tenant contact details and lease profiles. Schedule bi‑annual fire inspections and upload repair receipts by property. File and manage cottage lease agreements in QuickBooks. Assist with U‑Haul rentals, container bookings, and coordination with operations staff. Mandatory Requirements: PLEASE DO NOT APPLY IF YOU DON'T MEET THEse REQUIREMENTS Education & Experience Minimum Associate’s degree or higher in Accounting, Finance, or Business is highly preferred. 2–4 years of hands‑on AR/AP experience, ideally in a high‑volume or multi‑entity environment. Proven track record in invoice processing, collections, payments, and account reconciliation. Core Accounting Knowledge Strong grasp of GAAP principles. Experience handling purchase orders, vendor contracts, and expense reports. Technical Proficiency Proficiency in Microsoft Office Suite, especially Excel (must know VLOOKUPs, pivot tables, formulas). Experience with accounting software such as QuickBooks, SAP, Oracle, or NetSuite. Attention to Detail & Accuracy Able to handle high volumes of transactions with precision. Demonstrated ability to meet deadlines and multitask efficiently. Communication & Professionalism Clear and courteous communicator (verbal and written). Confident working with vendors, customers, and interdepartmental teams. Problem‑solver who can resolve discrepancies with tact and urgency. Work Eligibility & Logistics Must be legally authorized to work in the U.S. Must have reliable daily transportation to commute to our rural Boling, TX office. Optional / Preferred Requirements Higher Education Bachelor’s degree in Accounting, Finance, or related field. Industry Experience Background in waste management, logistics, manufacturing, or recycling. ERP System Experience Familiarity with ERP tools like SAP S/4HANA or Oracle Financials. Experience working with automated AP/AR platforms or procurement systems. Certifications Certified Bookkeeper (CB), Certified Accounts Payable Professional (CAPP), or FPC. Bilingual Ability Spanish fluency is a plus for vendor and customer communication. Soft Skills Proactive, self‑managed work style. Ability to improve processes and streamline workflow. Tools & Software You’ll Use QuickBooks Online Docket billing system Microsoft Excel, Outlook, Word, Teams ShareFile (document management) Office printers, phones, U‑Haul software Work Environment On‑site 4 days of the week with optional remote Fridays, located in Boling, TX — must be comfortable working in a rural, operational setting. Small, dedicated team environment with a supportive and high‑accountability culture. Opportunities to contribute beyond accounting — including special projects and office management tasks. To Apply Please email your full resume including references and brief cover letter to: View email address on click.appcast.io with the subject line “AR/AP Specialist Application – [Your Name]”. #J-18808-Ljbffr