Receptionist

Job Description

Job Description

Who We Are

Boesen & Snow Law isn’t your traditional law firm. We’re an entrepreneurial, health-focused firm with a growing national reputation, built by attorneys and pharmacists who saw a gap in how healthcare and pharmacy businesses were being represented and decided to build something better. Our clients operate in some of the most heavily regulated industries in the country, and our job is to help them navigate that complexity so they can run successful, compliant businesses. We work closely together on document-intensive, detail-driven cases, and we’re looking to grow our team with people who want real ownership over meaningful work.

The Role

We’re looking for a full-time Receptionist to serve as the first point of contact for our firm, greeting visitors, managing incoming calls, and keeping our front desk and common areas running smoothly. You’ll be the face and voice of the firm for clients, callers, and visitors alike, and you’ll play a key role in keeping our office organized, welcoming, and well-supplied day to day. It’s a role where reliability, attention to detail, and a professional, friendly presence make a real difference.

What You’ll Do

Front Desk & Communications

• Answer and route incoming calls professionally, using the firm's standard greeting
• Take and relay phone messages accurately and promptly
• Respond to general inquiries and direct visitors to the appropriate team member
• Monitor the admin email inbox and forward voicemails promptly
• Lock and unlock doors as part of daily office opening/closing

Intake Support

• Serve as backup support for the Intake team as needed, assisting with initial client intake calls and related administrative tasks during high-volume or team absences

Mail & Document Support

• Receive, sort, and distribute incoming mail and deliveries daily and track items in the mail log; prepare outgoing mail, packages, and courier pickups, and assist with mailings and package drop-offs
• Assist with document printing, scanning, copying, and filing as requested
• Set up and break down conference rooms for meetings and manage the admin and conference room calendars

Office Upkeep

• Keep the front desk, lobby, kitchen, and common areas clean, organized, and stocked, including daily counter, microwave, sink, and refrigerator cleaning and a weekly full refrigerator clean-out
• Run and unload the dishwasher
• Monitor and restock office and printer supplies on an ongoing basis, ensuring the office never comes close to running out

What You Bring

• High school diploma or equivalent required
• Prior experience in a receptionist, front desk, hospitality, or customer service required
• Comfortable greeting and interacting with clients and visitors in person, in addition to phone and written communication
• Ability to multitask and prioritize in a fast-paced, in-person office environment
• Proficiency with standard office equipment (multi-line phone systems, printers, scanners) and Microsoft Office
• Strong attention to detail and follow-through, particularly with recurring cleaning, stocking, and calendar management tasks
• Dependable, punctual, and comfortable being the first point of contact for the firm
• Ability to exercise discretion with confidential and privileged information
• Ability to remain stationed at the front desk for extended periods throughout the workday
• Ability to lift and carry mail and deliveries up to 25 pounds

Schedule

This is an in-person, full-time, non-exempt role based in our Scottsdale office, 8:45 a.m. to 5:15 p.m., Monday through Friday, with the option of an unpaid lunch break.

Compensation

$19.00–$23.00 per hour, depending on experience.

Perks & Benefits

• 401(k) with 5% match
• Medical, dental, and vision insurance, including a fully employer-paid premium medical option at every coverage tier
• Health savings account
• Life insurance
• Paid time off
• 8 paid holidays annually

8:45-5:15, with an optional, unpaid lunch break.