Office Administrator

Ignite your career at Builders FirstSource, America’s largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you’ll be equipped with all the tools, training, and resources you need, and you’ll be empowered to try new things, gain new experiences, and build a career with unlimited horizons. Position Summary The Administrative & Operations Coordinator supports daily business operations by managing customer interactions, processing transactions, coordinating inventory and deliveries, and ensuring accurate billing and documentation. This role works closely with sales, accounting, and credit teams to keep operations running smoothly and efficiently. Key Responsibilities Answer incoming phone calls and provide support to customers and the sales team Coordinate and track incoming deliveries, ensuring materials are received and documented properly Process orders, deliveries, and transactions in company systems Work with the credit team to ensure customer accounts and jobs are set up and managed correctly Verify that all deliveries, orders, and services are billed accurately and on time Manage petty cash and ensure proper tracking of cash transactions Review, approve, and track purchases and invoices Investigate and resolve billing or payment issues with vendors and internal teams Maintain accurate financial and transaction records, including account reconciliations Review employee expense reports for accuracy and compliance Monitor inventory levels and assist with reordering when needed Track received materials and follow up on items that have not yet been invoiced Upload and organize order documentation within company systems Assist with collection efforts by following up on outstanding invoices Support inventory counts and help resolve discrepancies Review sales and purchase orders to ensure completeness and accuracy Follow company policies and safety procedures and participate in required meetings Qualifications Strong organizational and multitasking skills Attention to detail and accuracy Ability to communicate effectively with customers and team members Basic knowledge of accounting, billing, or inventory processes preferred Experience with office or ERP systems is a plus Minimum Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience. Work Environment / Physical Activity The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds. At BFS, we want you and your career to be greater than what you ever could have expected. Our supportive, people‑first culture will build you up and empower you to do more, be more, and become better every day. Join us and see what’s possible when you can rise to new challenges, learn new skills, and add to your career tool belt every day. At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple — provide great plans that help you and your family to live happier, healthier and more secure lives. To view all our benefit offerings click here Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call View phone number on click.appcast.io or email: View email address on click.appcast.io. Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening. Please note that due to the volume of applications received, we are unable to respond to individual inquiries about the status of your application. #J-18808-Ljbffr Builders FirstSource