Senior Legal Operations Lead

Senior Legal Operations Lead

For over 90 years, Topcon's vision has been to solve societal challenges around the globe. In healthcare, we are developing innovations that improve patients' health and quality of life.

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By joining Topcon Healthcare, you become part of a growing, diverse, global team. With office locations throughout North America, whether you are on-site, remote, or hybrid, our culture empowers you to contribute to company and personal success each day. At Topcon Healthcare, you can grow your career, gain new perspectives, and help address society's most pressing challenges. If you have drive, passion, and a desire to be part of a collaborative team, we want to hear from you.

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Topcon Healthcare, Inc. is seeking a Senior Legal Operations Lead to support a growing legal function in a regulated healthcare and AI environment. This is a hybrid role combining legal operations, compliance ownership, and core paralegal support, with opportunity to take on increasing legal responsibility over time.

The role is designed for an experienced high-performing legal professional who thrives on building structure where little exists today: implementing efficient systems, designing workflows, and establishing repeatable processes, while also handling day-to-day legal work ranging from complex contract execution to file organization with minimal supervision. The ideal candidate is equally comfortable configuring a CLM template and inputting legacy contracts into it, assessing the key terms of an agreement and determining relevant metadata that will help to organize and categorize. This is an excellent opportunity for either an experienced paralegal or early career attorney.

Key Responsibilities

Legal Operations and Systems

• Evaluate, configure, and implement legal technology, including AI tools, with a bias toward practical execution over analysis
• Administer legal matter intake (Checkbox.ai), including triage, workflows, reporting, and template configuration
• Support selection and implementation of a new CLM system, including templates, data migration, and process design
• Maintain and improve current file-based contract and document repository, including routine data entry and file organization
• Identify and implement process improvements and automation across the legal function

Compliance and Reporting

• Own recurring compliance processes, including Sunshine Act (Open Payments) reporting, quarterly and ad hoc reporting to parent company, and audit support
• Maintain compliance calendar and ensure timely, accurate submissions
• Support audit readiness and documentation
• Coordinate with finance, sales, and compliance teams on process improvements

Contracts and Legal Support

• Draft, review, and manage standard agreements (NDAs, basic commercial templates)
• Conduct first-level issue spotting on routine matters and escalate to attorneys as appropriate
• Maintain template library and support contract standardization
• Coordinate execution workflows and records management

Program Ownership and Cross-Functional Support

• Own discrete programs such as Sunshine Act reporting, audit coordination, reporting cadence, and corporate governance mechanics (board resolutions, etc.)
• Serve as a primary legal contact for defined teams and business functions
• Support policy rollout, training, and cross-functional coordination
• Assist with policy development and contract standards

Qualifications

• Paralegal/legal ops background (5+ years, in-house preferred) or attorney background (J.D. with 1-3 years of experience, including foreign-qualified attorneys).
• Notary Public certification preferred.
• Strong organizational skills and ability to manage multiple deadlines
• Experienced with contracting processes and legal workflows
• Fluency with legal technology tools and systems, including SaaS configuration and administration
• Ability to balance efficiency, judgment, and risk awareness

Skills and Attributes

• Systems- and process-oriented, with a focus on building and scaling structured legal operations from the ground up
• Hands-on and execution-focused; willing to move between strategic process work and administrative tasks without friction
• Comfortable handling sensitive and privileged information
• Practical, business-minded approach to legal support
• Strong communication and cross-functional collaboration skills
• Flexibility and adaptability in a changing corporate environment across a global organization rooted in Japanese business standards and practices

Growth Opportunity

This role offers exposure to commercial, regulatory, and governance matters in a global healthcare organization, with the opportunity to expand in scope over time based on performance and business needs. Candidates with an attorney background should understand that this is not structured as a practicing counsel position at hire.

Base Pay:

Expected Base Pay Range: $120,000 to $140,000 Annualized

The base pay range included is a projected hiring range for a position, level and potential work location(s) listed. Topcon provides the compensation range that it in good faith believes it might pay and/or offer for this position. This compensation range is based on a full-time schedule.

Bonus eligible:

In addition to base pay, compensation for this position includes eligibility for a 10% annual bonus.

Benefits*:

Topcon offers a comprehensive benefit package for this position including medical, dental, vision, life insurance, disability insurance, tax saving spending accounts a 401(k) plan with employer match, tuition reimbursement in addition to other perks and benefits. We also offer time off for our employees to recharge. Our employees are eligible for paid company holidays, paid personal time off, and paid sick time that meets or exceeds state/local requirements.

Topcon reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation; individual candidate compensation may be determined based on individual skills, experience, training, certifications, education, final work location and other factors not related to an applicant's sex or other status protected by local, state, or federal law. Changes in the position level, location or other factors associated with the role may change the final determined compensation. The recruiter can provide additional information during the hiring process.

*Topcon time off policies can vary between roles which are exempt or non-exempt. For hourly ("non-exempt") employees, we offer personal paid time off which accrues in accordance with local standards. For salaried ("exempt") employees, we offer a flexible paid time off policy giving you flexibility to take time when needed, while supporting business needs. All paid time off policies are in accordance with or exceeding local law. Employees working at least 30 hours per week are eligible for our Health and Welfare benefit package.

EEO Statement:

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.