Human Resources Assistant II @ Human Resources #5376

Human Resources Assistant II

Reports To: Executive Director of Human Resources

Department: Human Resources

Classification: Classified

Salary: Range 508

Board Approved: October 28, 2019

Summary Definition: Under direction and supervision of the Executive Director Human Resources, performs advanced, specialized work in the Human Resources Department. Performs high-level, advanced clerical support requiring initiative and independent judgment and analysis in accordance with established procedures. Plan, organize and performs related work as required.

Work Length: 8 hours per day

Days Worked: 260 Days

Work Sch: Monday - Friday

Examples Of Duties (to include, but not limited to):

• Performs a wide variety of clerical tasks requiring independent judgment
• Advertise and manage certificated job opportunities; update and maintain job postings
• Review applications and related attachments; verify qualifications of applicants
• Coordinate and arrange for applicant interviews
• Attend recruitment fairs for prospective employees; counsel applicants; prepare reports relating to personnel recruitment
• Provides information and assistance to the public regarding job opportunities and personnel policies, procedures and practices
• Develops and maintains highly confidential records
• Ensures proper processing of employee personnel records
• Performs complex, detailed and accurate computer functions using the district personnel/payroll system; operate and understand personnel system functions to assure that data entered into the system interfaces accurately with Payroll, Budget, Technology, school sites and others
• May prepare certificated employee new hire contracts
• Conduct orientations and provide information to new employees regarding personnel policies, practices and procedures; distribute, collect, review and process employee paperwork for new hires
• Research, verify, assemble, complete and evaluate a variety of personnel data, forms and information
• May perform administrative duties on special projects
• Keep accurate files
• Work under pressure
• Complete all duties in a timely manner
• Operates a variety of office equipment, utilizing computers with word processing software, spreadsheet and data base programs
• Attends job related meetings and activities specified by the Director, Certificated or Classified Personnel
• Adhere to district and contractual guidelines related to all aspects of human resources
• Performs additional duties assigned by the Director, Certificated or Classified Human Resources

Desirable Qualifications:

Education And Experience: A combination of training and experience equivalent to increasingly responsible experience in performing high-level clerical, human resources or office management duties and in all aspects of office procedures involving familiarity with data processing procedures, including progressively responsible office duties.

Knowledge Of:

• Office management, human resources office functions, practices and procedures
• English grammar, punctuation and spelling
• Policies, laws and regulative procedures
• District organization and operations
• Computer operation and related software use

Skill In:

• Working independently
• Handling confidential material with discretion
• Establishing and maintaining effective working relationships
• Interpersonal skills using tact, patience and courtesy

Ability To:

• Operate a computer and related software

Physical Abilities:

Hear and speak to exchange information in person and on the telephone; communicate so others will be able to clearly understand normal conversation; dexterity of hands and fingers to operate a computer keyboard and manipulate paper; see to read, prepare documents and reports; sit or stand for extended periods of time; work at a desk, conference table, or in meetings in various configurations; hear and understand speech at normal levels; kneel, bend at the waist, reach overhead, above the shoulders and horizontally; lift objects weighing up to 25 pounds.

Licenses And Certificates:

• A valid California driver's license is required

Other Qualifications:

Must pass the District's pre-employment fingerprinting and TB testing