Cancer Registry Associate

Description

The Cancer Registrar Associate is an entry-level position supporting the oncology data registry through case finding and follow-up activities under the direct supervision of a Certified Oncology Data Specialist (ODS/CTR). This role is designed as a developmental pathway toward full certification. Upon successful completion of required training and attainment of the ODS/CTR credential, the incumbent may be eligible for advancement to the Certified Cancer Registrar position.

SPECIFIC JOB DUTIES AND RESPONSIBILITIES:

1. Compiles, analyzes, abstracts, and codes medical data from patient records in the EMR using STORE, SEER, ICD-O, and AJCC manuals.
2. Reviews patient charts to obtain follow-up data and ensure timely, accurate disease status information.
3. Sends and tracks follow-up communications to physicians and patients.
4. Enters follow-up data into the registry system, maintaining accurate, up-to-date patient records.
5. Assists in maintaining and troubleshooting registry systems for compliance and functionality.
6. Participates in training to develop skills in anatomy, coding standards, and cancer registry practices.
7. Attends continuing education opportunities to stay current in oncology data management.

OTHER JOB REQUIREMENTS : Travel to CARTI Cancer Center and Clinic locations outside of Little Rock as required.

SUPERVISORY RESPONSIBILITY : N/A

EDUCATION, CERTIFICATION, LICENSURE, REGISTRATION:

1. Associate's degree or completion of at least 60 college-level credits (any field) from an accredited institution.
2. Successful completion (grade C or better) of at least two semesters (6 total credit hours) in Human Anatomy and Human Physiology.
3. Must meet all education/coursework requirements to be eligible to sit for the ODS certification exam upon completion of required practicum or work experience.
4. Official transcripts required to verify eligibility.

EXPERIENCE, KNOWLEDGE, SKILLS and ABILITIES:

1. 1 year of medical records or related experience, preferred.
2. Knowledge of medical terminology, basic anatomy, and oncology preferred.
3. Proficiency with Microsoft Office and familiarity with EMR systems preferred.
4. Strong written and verbal communication skills.
5. Ability to manage time and prioritize tasks effectively.

REASONING ABILITY:

1. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
2. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

INTERPERSONAL SKILLS:

1. Must interact and communicate both verbally and in written form.
2. Must interact and exchange information regarding patients with physicians and other departmental personnel, and outside agencies on a frequent basis while respecting the confidentiality of patient information.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. While performing the duties of this job, the employee is regularly required to talk or hear.
2. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
3. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment described here are representative of those an employee encounters while performing the essential functions of this job.


This position involves potential exposure to infectious diseases. Team members are offered appropriate vaccinations and safety training.

COMMENTS:

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.