Accounting Associate

We are seeking a highly organized, detail-oriented, and proactive Accounting Associate to join our dynamic team. The ideal candidate will be responsible for providing comprehensive support to our executive team and serving as a backup for our administrative team. This role requires a blend of accounting and operational expertise, with a strong focus on maintaining efficiency and accuracy in all administrative tasks Key Responsibilities Accounting Support: Assist with accounting tasks such as data entry, reconciliation of accounts, and preparation of financial reports. Familiarity with accounting software (e.g., QuickBooks, Excel) is a plus. Invoice, process, and record customer payments, and engage in ongoing collection practices (emails, phone call follow-ups). Track payables for the distribution of annual 1099‑nec forms and assist with the preparation and distribution of 1099‑nec to vendors. Executive Support: Provide high-level administrative support to the executive team, including scheduling, travel arrangements, and correspondence management. Operational Support: Oversee operational tasks including inventory management, procurement, and office maintenance. Ensure all operational processes run smoothly and efficiently. Backup Support: Serve as a backup for the administrative team, covering for any absences and ensuring that administrative tasks are completed on time. Communication: Serve as a point of contact for internal and external communications, ensuring all correspondence is handled professionally and promptly. Project Management: Manage multiple projects and deadlines simultaneously, ensuring all tasks are completed accurately and on time. Training and Development: Provide training and guidance to junior administrative staff, fostering a culture of continuous learning and improvement. Compliance and Security: Ensure all administrative processes comply with company policies and regulatory requirements. Maintain confidentiality and data security. Qualifications Education: Bachelor's degree in Business Administration, Accounting, or a related field. Equivalent experience will be considered in lieu of formal education. Experience: Minimum of 3 years of administrative experience, with at least 1 year in an accounting or operational role. Previous experience in a CPA firm is highly desirable. Skills Proficiency in accounting software (QuickBooks, Excel). Excellent organizational and time management skills. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Proficiency in accounting software (QuickBooks, Excel). Exceptional communication and interpersonal skills. Ability to work independently and as part of a team. Detail-oriented with a high level of accuracy. Strong problem-solving skills. Ability to maintain confidentiality and adhere to strict data security protocols. #J-18808-Ljbffr