Executive Assistant to the Director of Operations

Position Type:
Operations/Office Assistant

Date Posted:
6/19/2026

Location:
Administration- North Campus

Date Available:
08/01/2025

Closing Date:
06/26/2026
THE CLASSICAL ACADEMY
POSITION DESCRIPTION

Title: Executive Assistant Department: Operations

Date: Updated June 10, 2026 FLSA Status: Exempt

Work Year: 260 Day Calendar Year


HOURS: Monday through Friday 8 AM to 4 PM

SALARY: $62,000-$73,000*

*depending upon previous relevant experience. Actual starting salary will be determined after a review of the work experience provided on the job application and resume.


GENERAL STATEMENT OF DUTIES:

The Executive Assistant to the Director of Operations performs direct executive support functions for the TCA Director of Operations (DO). Essential tasks include coordinating executive management oversight for leadership tasks, operations functions, and contracted activities supporting approximately 3,800 students/650 employees from three TCA campuses, seven schools, and a varied and broad list of internal and external customers to achieve the long-term goals and near-term objectives of the Board of Directors and President. Duties include internal operations management tasks to provide direct support to the DO for the planning, organizing, directing, and management of a staff of approximately 39 employees executing an overall TCA operating budget of over $3.64M dollars.


ORGANIZATIONAL RELATIONSHIP:

Reports to the Director of Operations and supervises a portion of Operations support staff.

The following statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The description may not include all functions performed by incumbents in various locations. The Classical Academy reserves the right to modify or change the duties or essential functions of this job at any time.

ESSENTIAL JOB FUNCTIONS:

• Carries out major assignments of substantial consequence and significance in the operations areas of responsibility and provides feedback to senior management
• Supervises a portion of the TCA Operations office staff and provides feedback on performance
• Provides oversight, guidance, and supports operations providing procedural direction for the five TCA Operations Department staff functions
• Oversees administrative duties to include preparation of staff communications and writing drafts of correspondence (Weekly Staff Updates, letters, thank you notes, etc.)
• Performs work that affects business/school operations to a substantial degree and manages the interrelationships and competing priorities of the impacts across all schools
• Manages $3.64M budget, provides analysis on budget execution, ensures budget account code alignment, coordinates funding program adjustments, and manages Fiscal Year execution with all operations area activities
• Interprets district rules, regulations and procedures
• Implements, maintains, and helps formulate administrative systems and processes for TCA
• Manages the DO's calendar and schedule
• Performs planning long and short term for operations objectives of department activities and evaluates execution against metrics to provide continuous improvement opportunities
• Provides oversight for policies/procedures and operating practices for food service, facility use and courier
• Integrates operational requirements, budget planning, and prioritizes the business practices involving tasks and budgets for three campuses and seven schools
• Prepares and processes reports, creates and maintains various calendars and databases, which require research, computation, and compilation
• Manages external and internal information to Board of Directors, staff, parents, corporate partners, and contracting activities
• Composes, performs, and executes word-process routines for correspondence/reports
• May be required to carry and respond to a school-owned mobile communication device for the purpose of conducting school related business both during and after normal business hours

MARGINAL JOB FUNCTIONS:

• Sets up, files, and sorts a variety of documents to include sensitive and confidential information
• Processes purchase orders and requisitions as required
• Circulates the communication of pertinent and essential information throughout all schools and campuses
• Performs other duties as required
• Maintains organized and clean office and work space for staff and visitors

MINIMUM QUALIFICATIONS:

EDUCATION:

• Bachelor's degree preferred
• Degree in public administration, business administration, management, communications, or human resources preferred

EXPERIENCE:

• Experience in leadership or supervisory positions and business or administrative management experience required
• General office experience in an educational setting desirable
• Must be able to type a minimum of 50 words per minute
• Must have a valid driver's license
• Must possess an acceptable driving record

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong organizational, team building, and interpersonal skills
• Ability to establish and maintain effective working relationships
• Ability to prepare correspondence on routine matters
• Ability to perform routine office management skills independently
• Ability to maintain accurate filing system and related files
• Ability to operate standard office equipment, performing a wide range of supportive clerical tasks to include use of Microsoft Office applications (Outlook, Word, Excel, etc.) and ASD20 and TCA systems
• Ability to receive training in and operate in TCA and ASD20 software environments
• Ability to follow verbal and written instructions
• Ability to perform multiple tasks and prioritize assignments
• Ability to maintain confidentiality
• Ability to communicate effectively verbally and in writing
• Ability to explain and interpret laws, rules, regulations, and procedures of the office/department/school

SCOPE OF INTERPERSONAL CONTACTS:

• Other departments
• Employees
• Supervisors
• Administrators
• Other agencies (internal and external to TCA)
• Public

Contacts are generally sensitive in nature and require a high degree of professionalism and confidentiality

WORK ENVIRONMENT:

• Work is generally performed within a standard office environment
• Travel between campuses will be required to perform various job duties
• Required to work normal business hours and other hours as needed for completion of job duties
• Required to be fully responsive to emergency and special requirements as identified by senior management

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all inclusive.

• Typical demands will require employees to:
  • Frequently use eye, hand, and finger coordination to enable the use of a computer, other office equipment, and writing utensils
  • Spend majority of work hours sitting and occasionally stand, walk, or drive while performing job duties.
  • Frequently be involved in verbal and auditory interaction both interpersonally and through communication devices
  • Lift/carry burdens weighing up to 35 lbs. and push/pull burdens weighing up to 50 lbs.

COGNITIVE FUNCTIONS:

The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive:

The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.


BENEFITS: 0.5 to 1.0 FTE :
The Classical Academy offers competitive pay and a robust total compensation package including:

• MEDICAL INSURANCE: There are three options for Medical coverage, including an HSA option; as well as access to OneMedical for eligible staff members who elect a TCA Medical plan. The Classical Academy (TCA) makes a monthly contribution toward your medical premiums as an employee.
• DENTAL INSURANCE: Dental insurance is offered through Delta Dental of Colorado. TCA makes a monthly contribution toward the premium for this benefit
• LIFE INSURANCE/LTD: Employees are provided a $25,000 group term life insurance through The Standard Life Insurance Company and offers Long-term Disability coverage as well. TCA pays the full cost of group term life insurance and long-term disability benefits. Accident and hospital indemnity plans are also available to employees through The Standard, for an additional cost.
• RETIREMENT PLAN: Administered by Colorado PERA, this is a tax deferred retirement account to which you contribute 11% of your monthly earnings. TCA contributes 20.9% to the PERA pension trust fund on your behalf.
• VOLUNTARY VISION INSURANCE: EyeMed is the voluntary vision program available to TCA employees.
• WELLNESS PROGRAM: A voluntary wellness program though Orriant is offered in which employees are eligible to earn an incentive of up to $150 for participation AND achievement of wellness activity goals
• RETIREMENT OPTIONS: Employees may elect to participate in deferred income for retirement purposes: PERA Plus 401(k) through Empower
• MEDICAL and DEPENDENT CARE FLEXIBLE SPENDING ACCOUNT: This account allows employees to save money for unreimbursed medical expenses or dependent care expenses to be used within the plan year (July to June) on a tax-exempt basis. This reduces your taxable income.
• TIME OFF COMPENSATION: A n employee with 0.5 to 1.0 FTE will receive Staff Leave and Personal Leave. For positions less than 1.0 FTE, leave time will be prorated based on FTE. Our leave program is fully compliant with the Colorado Healthy Families Workplace Act.
• PRIORITY ENROLLMENT STATUS: Children of staff members 0.4 FTE and above receive priority enrollment of their child/children at The Classical Academy.
• Ongoing Professional Development Opportunities
• Staff Appreciation Meals and Events

Conditions of Employment:
Per the Immigration Reform and Control Act of 1986, the selected applicant shall be required to verify, within 72 hours of employment, her/his legal right to be employed in the United States.


The Classical Academy does not discriminate based on age, race, religion, national origin, disability, gender, or any other protected status in its educational programs and activities (including employment and application for employment).