SCHOOL TREASURER

Financial AssistantReports to: PrincipalPurpose: To handle all financial aspects of the school and to assist the principal in other duties as necessary.Qualifications:High school diploma or equivalency requiredAccuracy and completeness for all payroll and financial processing is essential.Knowledge of basic bookkeeping/accounting is required.Understanding of NC School Uniform Chart of Accounts is required.Knowledge of federal, state and local purchasing requirements is required.Key Duties and Responsibilities:PAYROLL DAILY payroll processing of absences and time adjustmentsMeet payroll deadlines and schedules as set by Finance DepartmentEnsure accuracy in payroll in regards to substitutes and stipendsVerify extra duty pay for all employees are processed through payroll, including employees who officiate at athletic events, are contracted as staff development instructors, receive stipends such as yearbook advisor, etc.Keep all records of sick leave, personal leave and annual leave daysPURCHASING AND PAYABLES Order supplies and materials by purchase order after obtaining written principal approval and in compliance with all applicable statutes and regulations includingPlace technology purchases through the "TPR" process prior to orderingKey and inspect all purchase orders for correct quantity, pricing and extensionsResponsible for receipt of all merchandise and to make sure items received agree with purchase order; Receipt of materials is documented on purchase order.Adhere to procedures for bar-coding inventory & fixed asset itemsEnsure written principal approval for payment is documented on purchase orders prior to paymentRemit central office invoices and packing slips along with purchase order to Accounts Payable in a timely mannerPay transactions from school checking from invoices, document with stamp and ensure principal approval for payment is documented; retain in file by month for future auditsGENERAL ACCOUNTING Receipt money and deposit in accordance with Board of Education Policy 4-3Maintain record of receipt book assignmentsBalance bank statements monthly and submit reports to Internal Auditor no later than the 15th of the subsequent month.Assist principal to ensure no accounts reflect negative balances on the Statement of Receipts and DisbursementsMonitor General Ledger Reports on the AS400Initiate Budget Amendment requestsManage grant funds and process related transactions as applicableMonitor staff development and process contracts, registrations, substitutes and reimbursements in accordance with staff development guidelinesPrepare athletic gate change fundsVerify and reconcile ticket seller's report for accuracy and completenessFile monthly/quarterly Sales and Use Tax returnsGENERAL OFFICE Answer telephone, take messages and/or direct calls to appropriate personnelGreet visitors, parents and students who come to schoolSort and distribute mail as necessaryAttend to students as necessaryObtain service for all equipment for schoolRemit monthly and other reports in a timely manner, i.e. fire drill report; OSHA report; monthly and end-of-the-year financial reports; workers' compensation claimsRemit change of address and leave of absence forms to HR DepartmentAll clerical duties as assigned by principal and assistant principal(s)