Events Coordinator
Hotel & Restaurant Wine producing company
Benefits:
401(k)
Company parties
Dental insurance
Employee discounts
Free food & snacks
Health insurance
Parental leave
Vision insurance
Do you want to work for an exciting one-of-a-kind Wine Country destination? Then submit your resume to Europa Village Wineries and Resort. We offer an Old World European experience where service is gracious and unlimited. You will find amazing wines in our Tasting Room, a delicious menu at Bolero Restaurante, a total of 20 beautiful rooms to enjoy a getaway, and wonderful event spaces to host private events.
Europa Village is looking for an Events Coordinator.
Job Summary
The Event Coordinator is responsible for planning, organizing, and executing events from initial inquiry through event completion. This role serves as the primary point of contact for clients and vendors, ensuring each event is executed seamlessly, on time, and within budget. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, client-facing environment.
Key Responsibilities
Plan, coordinate, and execute events including weddings, corporate functions, social gatherings, and special events
Serve as the main liaison between clients, vendors, and internal teams
Manage event timelines, contracts, layouts, and logistics
Coordinate vendor bookings, deliveries, and on-site setup and breakdown
Conduct site tours and planning meetings with clients
Ensure events align with client vision, brand standards, and venue guidelines
Manage event-day operations and troubleshoot issues in real time
Track budgets, payments, and invoices as needed
Maintain accurate records and event documentation
Provide exceptional customer service before, during, and after events
Qualifications
Proven experience in event coordination, hospitality, or related field. Desired experience: Two to three years.
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to work evenings, weekends, and holidays as required by event schedules
Calm under pressure with strong problem-solving abilities
Proficient in Microsoft Office and/or event management software
Ability to lift up to 20 lbs and be on feet for extended periods
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