Administrative Coordinator I

## Administrative Coordinator IApplylocations: College Station, TXtime type: Full timeposted on: Posted Todayjob requisition id: R-095858**Job Title**Administrative Coordinator I**Agency**Texas A&M University**Department**Global Engagement**Proposed Minimum Salary**$4,230.08 monthly**Job Location**College Station, Texas**Job Type**Staff**Job Description****Our Commitment**Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.**What We Want****The Department of Global Engagement is seeking a highly organized and adaptable Administrative Coordinator** who will provide critical support to the office, demonstrating strong administrative experience, exceptional communication skills, and sound decision-making judgment. The position requires advanced proficiency in office software, the ability to manage multiple tasks in a fast‐paced environment, and a professional, collaborative approach when engaging with various stakeholders.**Who We Are**The Department of Global Engagement strategically aligns several critical internationally focused units bringing together Education Abroad, Global Partnership Services, and International Student and Scholar Services. As a hub of resources and partnerships, Global Engagement fosters the University’s commitment to solving the world’s most pressing problems through a focus on transformational international education and research that serves our local communities and the world at large.**What You Need to Know****Salary:** $50,760.96**Special Instructions:**A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents. **Qualifications****Required Education and Experience*** Bachelor's degree or equivalent combination of education and experience.* Two years of related experience.**Preferred Qualifications*** Experience in planning, coordinating, and executing events of varying scale, including managing logistics, vendor relationships, budgeting, and on‐site operations.**Knowledge, Skills, and Abilities*** Knowledge of word processing, spreadsheet, database, and presentation applications.* Ability to multitask and work cooperatively with others.* Interpersonal and communication skills.* Planning and organizational skills.* Demonstrated ability to make sound, informed decisions and exercise independent judgment while managing complex or ambiguous situations with minimal supervision.* Ability to load and transport materials needed for hosting events and programs, which may include lifting and setting up heavy equipment.**Responsibilities****Event Planning and Coordination*** Plans, organizes, and assists with the execution of events such as student programs, faculty development programs, workshops, awards ceremonies, board meetings, and international delegation visits.* Coordinates logistics which could include venue booking, catering, marketing, and registration.* Maintains records and processes for event planning.* Manages contracts and pays invoices for events and programs.* Serves as the primary point of contact for event participants and partners.* Provides on-site support for major events and programs.* Conducts post-event surveys and/or assessments to gather feedback from stakeholders to inform planning processes and program outcomes.* Assists with flag reservations, delivery, set-up, and takedown.**Administrative Support*** Provides administrative support for the Executive Director.* Coordinates travel arrangements, prepares expense reports, and assists with budget maintenance.* Reviews calendars and coordinates the preparation of agendas for meetings and presentations.* Reviews documents and prepares reports.* Analyzes requirements for projects or initiatives and writes project summaries.* Drafts official communication on behalf of the Global Engagement Department and Executive Director.* Assists the Senior Administrative Coordinator/Executive Assistant as needed with various administrative tasks for the Global Engagement Department and the Associate Vice President.**Office Management*** Provides front office reception support and serves as the front-line individual to greet guests, answer phone lines, monitor shared email accounts, sort and distribute mail, and direct questions to the appropriate individuals.* Performs business functions such as coordinating the inventory and ordering of supplies and equipment, processing work orders, submitting purchase orders, billing, and maintenance of files and records.* Coordinates student worker schedules and front-desk coverage.* Hires, trains, and supervises student workers.* Monitors office procedures and ensures adherence to said procedures.* Develops, evaluates, and also makes recommendations for process improvements, administrative changes, or new initiatives**Why Texas A&M University?**We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.* Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums* 12-15 days of annual paid holidays* Up to eight hours of paid sick leave and at least eight hours of paid vacation each month* Automatic enrollment in the Teacher Retirement System of Texas* Health and Wellness: Free exercise programs and release time* Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more* Educational release time and tuition assistance for completing a degree while a Texas A&M employee* Living Well, a program at Texas A&M that has been built by employees, for employeesAll positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. #J-18808-Ljbffr