Legal Assistant

Paralegal And Administrative Position

This is a highly responsible paralegal and administrative position working for the City Attorney's Office. Performs duties related to all aspects relating to a municipal organization, including administrative, clerical, and legal paraprofessional responsibilities. The candidate must communicate effectively and tactfully with the public and all levels of City employees and the City's governing body. Position requires application of independent judgment and familiarity with City's operation and its policies and procedures.

Essential job functions include preparing, reviewing, and organizing legal documents; filing documents electronically; drafting, serving, and responding to discovery; tracking and managing garnishments, subpoenas, judgments, settlements, and other post-judgment collection activities; communicating with opposing counsel, court personnel, experts, and other third parties; gathering, reviewing, and organizing case documentation, evidence, discovery materials, exhibits, and litigation databases; assisting with scheduling deposition, and scheduling court reporter, mediation, inspection, and trial coordination; reviewing, routing, scanning, and processing incoming legal mail, notices, and other correspondence; maintaining accurate case files, spreadsheets, notes, calendars, deadlines, and supporting documentation; conducting legal and factual research to support litigation strategy and case preparation; performing general administrative, case-management, and litigation support tasks as needed; records City liens and satisfactions at the Clerk of Court; drafting and finalizing ordinances and resolutions for the City and preparing accompanying reports to Council for City Council meetings; scheduling and maintaining calendar to include mediations and including attendance at city's local board meetings and legal conferences; keeping files up to date and accurate; maintaining original documents; performing administrative/clerical duties including updating legal books and periodicals, processing invoices, and monitoring the department's budget; drafting routine memos or cover letters; answering telephone calls and responding to inquiries; and ordering office supplies as needed.

Knowledge of the operations and functions of a general law office, business English spelling and basic accounting, and the principles and practices of office management is required. Ability to interpret rules, regulations, and policies and to use independent judgment in making decisions in accordance with established precedent; ability to establish and maintain effective working relationships with employees and the public; ability to type, transcribe materials using recording devices; skill in the use of standard office equipment and MS Office Suite software on personal computer equipment.

High school graduate or equivalent diploma supplemented by secretarial training courses is required. Three (3) to five (5) years' of progressively responsible legal secretarial experience. Associate's degree in business or general education is preferred. A combination of education and experience may be considered. Employee must be able to type 45 wpm and must have ability to transcribe material using recording devices, i.e. Dictaphone, when tested. The work is generally sedentary to light and may require exerting up to 50 pounds of force occasionally, and up to 10 pounds frequently to move objects. Additionally, the following physical abilities are required: balancing, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pushing/pulling, reaching, repetitive motion, speaking/talking, standing, stooping, visual acuity, and walking. During occasions of local emergencies this position may be required to report to perform emergency tasks, which may result in extended work hours as well as extended periods of time away from family members. The Incident Commander and the employee's department Head will make the determination as to who will be required to work.

The City of Titusville is an Equal Opportunity Employer. In compliance with the American's with Disabilities Act, the City of Titusville will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Titusville prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.