ACCOUNTS PAYABLE ACCOUNTING CLERK - HYBRID

Job Description

Job Description

The candidate must reside within the following county(s) within Region 8: Bexar, Kerr, Bandera, Gillespie, Kendall, Comal, Guadalupe, Frio, La Salle, Atascosa, Wilson, Karnes, Victoria, Gonzales, De Witt, Lavaca, Calhoun, Jackson, Goliad, Val Verde, Edwards, Real, Kinney, Uvalde, Medina, Maverick, Zavala and Dimmit County.

PRIMARY FUNCTION/RESPONSIBILTY

The Accounts Payable Accounting Clerk is responsible for accurately processing invoices, maintaining vendor accounts, reconciling records, and supporting the day-to-day accounting operations of the organization. This position requires strong attention to detail, organization, and the ability to meet deadlines while handling confidential financial information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• - Process and review vendor invoices for accuracy, proper coding, and required approvals.
• - Receive, review, code, and process vendor invoices for payment.
• - Verify invoices against receiving documents and applicable approvals.
• - Enter accounts payable transactions accurately into the accounting system.
• - Prepare and process weekly or scheduled payment runs, including checks, ACH, and electronic payments.
• - Reconcile vendor statements and investigate discrepancies or outstanding balances.
• - Maintain accurate vendor records, including payment information and tax documentation.
• - Respond to vendor inquiries regarding invoices, payments, and account balances.
• - Research and resolve invoice discrepancies and payment issues.
• - Assist with month-end and year-end closing activities.
• - Reconcile accounts payable subledger balances to the general ledger.
• - Maintain organized electronic and physical accounting records.
• - Assist with expense reports, credit card reconciliations, and other accounting functions as needed.
• - Ensure transactions are processed in accordance with company policies and internal controls.
• - Protect confidential financial and vendor information.
• - Perform other accounting and administrative duties as assigned.
• - Check and process mail from all SJRC locations.
• - Maintain the organization’s fuel cards program. Set up new cards, PINs, process invoices, apply department expense allocation.
• - Scan documents into SharePoint for document retention and transition files to storage.
• - Assist with other reports, projects, and tracking as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• - Use independent judgment in use and interpretation of information received and in contacting Executive Team with information deemed urgent or critical to the organization or with information deemed confidential, sensitive, and privileged.
• - File, photocopy, and collate.
• - As needed, answer incoming telephone calls, determine purpose of call and forward to appropriate staff.
• - Avoid all conflicts of interest, real or perceived.

QUALIFICATIONS

Required:

• - High school diploma or equivalent required; accounting coursework or an associate degree preferred.
• - 1–3 years of accounts payable, accounting, or related administrative experience preferred.
• - Knowledge of basic accounting principles and accounts payable procedures.
• - Experience with accounting software or ERP systems.
• - Proficiency with Microsoft Excel and Microsoft Office.
• - Strong attention to detail and accuracy.
• - Excellent organizational and time-management skills.
• - Ability to prioritize multiple tasks and meet deadlines.
• - Strong written and verbal communication skills.
• - Ability to work independently as well as collaboratively with others.

Preferred:

• - Experience in Nonprofit Industry.
• - Experience reconciling vendor statements.
• - Familiarity with general ledger accounts and month-end close procedures.
• - Experience processing ACH and electronic payments.
• - Knowledge of sales/use tax and 1099 reporting requirements.
• - Experience with ERP/accounting systems such as QuickBooks or Sage Intacct.

Certifications/Licenses/Registrations:

• - Valid Texas Driver’s License, good driving record, ability to provide own transportation and proof of current automobile insurance.

PHYSICAL/MENTAL REQUIREMENTS

• - Body mobility to stoop, kneel, bend, reach, and walk (roll) short distances in order to operate equipment.
• - Stamina to work long days and drive long distances.
• - Moderate to heavy lifting up to 60 pounds.
• - Must have the ability to communicate both verbally and in writing.
• - Must have the ability to give and receive verbal and written instructions.
• - Must have the ability to read fine print, have sustained vision, and peripheral vision.
• - Environment requires dexterity to remain calm and adapt to fast paced and emotional environments consisting of children with moderate to severe emotional and psychological needs.
• - Home-like settings with varying moderate to high degrees of background noise. 
• - Light and ventilation are found in a typical home setting.
• - Campuses are smoke-free, except on permitted campuses in designated areas.
• - Possible injury when lifting or moving if employee fails to use proper body mechanics, or if proper techniques are not used.

 

DESCRIPTION OF ORGANIZATIONAL RELATIONSHIP/REPORTING RELATIONSHIPS

 

Supervised by: Director of Accounting

Supervises: N/A