Accounts Payable Coordinator

Job Description Job Description Performs the day-to-day activities of the accounts payable function. Essential Duties/Responsibilities: Reviews invoices and related purchase orders and obtains appropriate approvals prior to vouching. Promptly and efficiently codes and posts payables batches; maintains vendor pending payables files. Prepares and completes voucher packages for weekly check runs. Maintains vendor files and updates vendor information by filing and entering status changes into accounting software to ensure vendor information is accurate and up to date. Maintains independent contractor information including current W-9’s, signed contracts, and proof of insurance. Ensures timely and accurate monthly closing of the accounts payable function; completes monthly account reconciliations related to accounts payable. Adheres to procedures and policies for accounts payable functions. Communicates with and builds effective relationships with assigned vendors. Processes quarterly Form 590 filings. Processes year end 1099’s and related filings. Assists with other projects as assigned. Position Requirements: Strong work ethic and a positive attitude. Must be proactive and “get things done”. Professional and personable demeanor. Accounting degree or equivalent combination of education and experience required. One to three years accounts payable experience. Experience working with generally accepted accounting principles and accounting software. Proficient in Excel, Outlook, and Sage accounting products. Strong computer and business solutions software skills. Strong interpersonal and communication skills for interacting with vendors, management, and support personnel. Strong analytical and problem-solving skills. Attention to detail. Ability to interface with and satisfy the needs of diverse groups ranging from corporate to operations managers and staff.