Purchasing Administrator

Purchasing Administrator

The Purchasing Administrator supports service branch operations by coordinating the timely procurement of parts and materials from internal and external suppliers. This role focuses on creating and managing purchase orders in SAP, ensuring accurate data entry, and maintaining alignment between requisitions, supplier confirmations, and invoicing. The position requires strong attention to detail, effective communication, and the ability to work efficiently in a fast-paced, team-oriented environment.

Responsibilities

• Coordinate the procurement of parts from internal and external suppliers to support service branch operations.
• Create purchase orders daily from SAP-generated requisitions, verifying requested quantities, pricing, and other details before order creation.
• Monitor purchase requisitions intended to auto-create in SAP and correct data as needed to facilitate accurate and timely processing.
• Confirm purchase orders in SAP using supplier acknowledgements to ensure adherence to requested delivery dates, pricing, and other requirements.
• Update and adjust purchase order lines in SAP, including price and lead time changes, prior to supplier confirmation.
• Approve invoices for payment via VIM in SAP, investigating and resolving discrepancies to ensure accurate billing and payment.
• Review and process sales orders, ensuring all information is accurate and aligned with purchasing and inventory requirements.
• Perform other related duties as assigned by the supervisor to support procurement, administrative, and service branch operations.

Essential Skills

• High school diploma or equivalent.
• Knowledge of basic accounting principles.
• Knowledge of office administration principles.
• Experience with purchasing, procurement, or purchasing administration.
• Familiarity with SAP or similar ERP systems for purchase order and data management.
• Ability to perform accurate data entry for purchase orders, requisitions, and invoices.
• Strong customer service orientation with a willingness to go the extra mile.
• Ability to thrive in a fast-paced, team-oriented, multitasking environment.
• Strong written and verbal communication skills.
• Proficiency in standard office software such as the Microsoft Office Suite.

Additional Skills & Qualifications

• Associate degree in Supply Chain Management, Business Administration, Logistics, or Procurement preferred.
• Proficiency with SAP ERP preferred.
• Experience with purchase order creation, order entry, and procurement processes.
• Experience with ERP-based purchasing workflows and VIM invoice approval.
• Background in supply chain, administrative support, or order management is advantageous.

Work Environment

This role operates in an office-based environment that supports service branch operations, with a strong focus on administrative and system-based tasks. You will work extensively with SAP ERP, VIM for invoice management, and standard office software such as the Microsoft Office Suite. The position involves regular interaction with internal teams and external suppliers, requiring clear communication and collaborative problem-solving. The work setting is fast-paced and team-oriented, where multitasking and managing multiple purchase orders, requisitions, and sales orders are part of the daily routine. Dress expectations are typical of a professional office environment.

Job Type & Location

This is a Contract to Hire position based out of New Berlin, WI.

Pay and Benefits

The pay range for this position is $24.04 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Berlin,WI.

Application Deadline

This position is anticipated to close on Jun 26, 2026.