Human Resources Specialist

Human Resources Specialist

Anticipated starting salary is between $74,760 - $90,552 depending on qualifications. The Human Resources Specialist provides confidential professional and administrative support across HR functions, with primary responsibility for assigned recruitment, HRIS data administration, employee onboarding, benefits support, and records management. The position serves as a key contact for employees, applicants, and external stakeholders, delivering efficient, customer-focused HR services. The HR Specialist also supports labor relations activities, public records requests, departmental administration, and administrative support for the CHRO and HR team.

The Human Resources Specialist coordinates assigned recruitment activities for entry-level, seasonal, and other positions. Prepares and posts job announcements, monitors applicant activity, reviews applications for minimum qualifications, and supports candidate screening. Schedules interviews, background checks, and pre-employment requirements; maintains candidate communications throughout the hiring process. Attends career fairs, supports recruitment and onboarding activities with leadership and HR staff, assists with Human Resources Business Partner recruitments as assigned, and provides backup support during absences.

Enters, maintains, and audits employee information in the HRIS. Processes personnel transactions such as new hires, transfers, promotions, compensation changes, and separations. Ensures HR data is accurate, complete, and maintained in accordance with recordkeeping requirements; generates standard reports and assists with data collection and analysis. Supports employee benefits administration, including the annual benefits fair and open enrollment. Processes benefit enrollments, changes, and terminations as assigned; maintains accurate benefits data and supporting documentation. Responds to routine employee questions about benefit plans, eligibility, enrollment, and procedures, and coordinates benefits-related communications among employees, benefit providers, and HR staff.

Coordinates and facilitates new employee orientation programs. Prepares onboarding materials and ensures completion of required employment documentation. Provides information regarding internal policies and procedures, benefits and workplace expectations. Coordinates onboarding activities with hiring managers, HR staff, and department representatives.

Provides confidential administrative assistance and support on personnel, collective bargaining, and labor relations matters to HR staff as assigned. Attends Labor Relations Committee and collective bargaining meetings; takes notes, prepares meeting materials, distributes documentation, and calendar grievance-related activities. Assists with confidential special projects, reports, presentations, and departmental initiatives.

Serves as the HR department records administrator by maintaining personnel files and HR records in accordance with retention schedules, legal requirements, and organizational policies. Coordinates and responds to public records requests involving HR records, ensuring compliance with applicable laws and procedures. Supports records retention, archiving, and disposition activities while maintaining the confidentiality and security of sensitive employee information.

Provides general administrative support for the department. Orders and maintains supplies and equipment; collects, tracks, and compiles budget information and supporting documentation; and receives, distributes, and processes department mail and correspondence. Maintains department forms, processes, and templates in digital and paper formats. Assists with planning and coordinating department events and activities.

Associate degree in human resources, business administration, public administration, or a related field required. Minimum of two (2) years of administrative human resources experience supporting department activities, including recruiting, HRIS data administration, and records management required. An equivalent combination of education and experience may be considered. Requires a valid driver's license and acceptable driving record to operate Port/NWSA vehicles, travel between work sites, attend off-site meetings and/or events, and perform essential job functions. Experience in a public sector, unionized environment highly desirable. Human Resources certification such as SHRM-CP or PHR strongly preferred.

Knowledge of human resources principles, practices, and employment processes. Knowledge of HR records management and confidentiality requirements. Knowledge of recruitment and onboarding processes. Knowledge of employee benefits administration practices. Strong customer service and interpersonal skills. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and HR information systems. Ability to maintain accurate records and data in HR information systems. Ability to organize and prioritize multiple assignments while meeting deadlines. Ability to prepare reports, meeting notes, and business correspondence accurately and professionally. Ability to handle confidential and sensitive information with discretion. Ability to consistently demonstrate strong ethics and conduct themselves with integrity.