Office Administrator/AP Assistant

Super Vacuum Manufacturing Company is an established locally owned family business that manufactures fire equipment and emergency vehicles that help our communities to save lives. We are looking for an energetic, self-starting, team-focused Office Administrator to join our team in Fort Collins, CO.

Position Overview

Are you a jack of all trades in the office? Do you have a knack for customer service? Are you able to perform multiple types of duties in the office? Are you passionate about numbers? Do you want to work for a company that makes a difference? If yes, then you should apply!

With multiple Super Vac divisions, you are essential in guiding guests to the right resources to view and discuss our life-saving products. You will have responsibilities in all areas of our office including, but not limited to, routing phone calls, receptionist duties, accounts payable vouchering and reconciling credit card charges.

Responsibilities

· Welcome and manage check-in and security of visitors

· Answer phones and route calls to appropriate divisions

· Receive, open and distribute mail

· Manage office supply inventory and ordering

· Credit card reconciliation

· Support Accounting through voucher processing, invoice matching, cycle billing reconciliation

· Scanning and process outgoing checks and electronic payments

· Work with purchasing staff to resolve discrepancies found

· Manage vendor billing reports supporting monthly reconciliation, invoice verification and payment processing

· Send out appropriate division catalogs 

· Other duties as assigned

Experience

· Experience with ERP accounting software

· Hands-on experience with spreadsheets, Excel is required

Requirements

Skills and Special Requirements

· Competency with MS Office (Outlook, Excel and Word) 

· Solid understanding of basic bookkeeping principles

· Data entry skills with high degree of accuracy

· Ability to handle sensitive, confidential information

· Customer service oriented

· Attention to detail

· Well organized/assertive

· Must be able to pass a pre-employment criminal background check and drug screen 

Benefits:

· Paid Time Off and Sick Time

· Health and Dental Benefits

· Life Insurance

· 401k matching

· Dental Bill reimbursements ($400 per year)

· Tuition Reimbursement

· Employee Referral Program

· 9 Paid Holidays

· We believe your Birthday is a holiday and is a treated as such! Take your Birthday off and get paid!

· Employee Discounts through our vendors

Hours: 8:00am-4:30pm, Monday-Friday

Compensation: $20 - $22/hour DOE

Job Type: Full-time, Hourly, Non-Exempt

Work Authorization: United States (Required)

For more information on our company, please visit or

Super Vac is an Equal Opportunity Employer. Super Vac does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.