Program Manager

Job Type: Long-term W2 Contract

Location: Bethesda, MD

Overview

One of our clients is seeking an Executive Secretariat Program Manager to serve as the central authority for its publications and issuances. This role manages the full lifecycle of policies, administrative instructions, procedural documents, correspondence, records, and forms, along with related executive-secretariat processes. The ideal candidate brings deep federal or military administrative experience, polished executive-level writing, and comfort working with senior officials.

Responsibilities

• Manage and execute the Publications and Issuances Program within the Executive Secretariat
• Oversee the publication lifecycle: development, coordination, review, approval, dissemination, periodic review, and cancellation
• Ensure compliance with DoD, DHA, and command-level guidance, reviewing publications for format, structure, clarity, and enforceability
• Coordinate staffing and required legal, safety, clinical, administrative, and stakeholder reviews; track review cycles and enforce timely updates
• Maintain the publications repository, including version control, accessibility, archiving, and removal of obsolete or superseded materials
• Develop templates, formatting standards, and guidance, and provide training and direct support to directorates
• Maintain centralized publication and issuance tracking, providing status updates, metrics, and trend analysis
• Provide backup support for correspondence, records, and forms management during absences or surge operations

Qualifications

• Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field, or equivalent experience
• 5+ years of executive-level administrative and management support experience in a federal government or military environment
• Experience managing official correspondence and task-tracking systems for a senior-level office
• Experience working with senior officials (SES, Flag Officers, GS-15s, industry executives) and their staffs
• Extensive knowledge of military command structure, missions, and organizational relationships within the Department of War
• In-depth knowledge of government administration regulations and policies, including DoW/DHA correspondence and records-management requirements
• Expert proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to become proficient within 30 days in a government-provided correspondence-tracking database and SharePoint portal
• Mastery of English grammar, punctuation, and executive-level drafting and editing
• Excellent written and verbal communication, interpersonal, analytical, and problem-solving skills

Preferred Experience

• Direct support of senior executives
• Experience within DoW, DHA, or a Military Treatment Facility (MTF)