Parts Coordinator (39461)

Parts Coordinator

American Fuji Technical Service - Jeffersonville, IN

Salary Range $61,903.00 - $72,828.00 Salary

Overview

The Parts Coordinator is responsible for ensuring the timely availability, tracking, and distribution of parts and materials to support manufacturing operation/customers. This role works closely with purchasing, inventory control, and production teams to maintain efficient workflow and minimize downtime due to parts shortages.

Description

The Parts Coordinator is responsible for ensuring the timely availability, tracking, and distribution of parts and materials to support manufacturing operation/customers. This role works closely with purchasing, inventory control, and production teams to maintain efficient workflow and minimize downtime due to parts shortages.

• Monitor inventory levels and maintain accurate records of parts and materials
• Perform inventory counts and process adjustments as needed
• Coordinate the ordering and replenishment of parts, including placing procurement orders with suppliers
• Process quote requests and customer purchase orders (POs) accurately and efficiently
• Gather required intake information via email or telephone from customers and internal teams
• Ensure production teams have the correct components available on time
• Track incoming shipments and verify accuracy of received goods
• Support warehouse operations including receiving, picking, packing, and shipping
• Prepare required documentation for domestic and international shipments
• Maintain and update part numbers, inventory data, and documentation in ERP systems
• Identify and resolve discrepancies such as missing, damaged, or incorrect parts
• Handle customer and internal issues including credits, reimbursements, and warranty claims
• Perform accounts receivable follow-up as needed
• Collaborate with suppliers, purchasing, and warehouse teams to manage supply chain issues
• Communicate critical shortages, delays, or order updates to customers and internal stakeholders
• Analyze inventory and usage trends to support reporting and decision-making

Qualifications

• High school diploma or equivalent required with 3+ years of relevant experience in manufacturing, inventory, logistics, or customer service; or an associate degree in a related field, preferred.
• Technical or mechanical understanding is a plus
• Experience using ERP or inventory management systems (SAP, Oracle, etc.) preferred
• Proficient with computers and software including Microsoft Office, Outlook, and ERP systems
• Strong attention to detail and commitment to accuracy
• Creative, proactive, and idea-driven approach to problem-solving
• Strong interpersonal and organizational skills with a focus on quality of work
• Effective time management skills in a fast-paced environment
• Excellent analytical and reporting skills