Development Specialist

Job Posting Title: Development Specialist Hiring Department: University Development Office Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt from FLSA Earliest Start Date: Jul 01, 2026 Location: UT MAIN CAMPUS Purpose The Development Specialist is responsible for the accurate and timely processing of all gifts to the university. This position serves as a critical component of donor stewardship and institutional data integrity, ensuring that gift records, receipts, and financial transactions comply with university policies and regulatory requirements. Responsibilities Process checks, credit card transactions, and electronic payments in accordance with established financial controls in a timely and accurate manner. Enter and maintain gift records in the donor database, ensuring data integrity and compliance with university policies. Generate and distribute gift receipts, acknowledgement letters, and tax documentation to donors within required timeframes. Submit daily deposit to the Office of Accounting remotely or in-person at the Bursar's Office as needed. Reconcile daily gift batches and prepare reports for Finance and Accounting. Support audit readiness by maintaining thorough and organized gift documentation in compliance with internal controls and external regulatory requirements. Research and resolve discrepancies in gift records, donor information, or fund coding in coordination with university colleagues and donor representatives. Apply gifts to the correct funds and accounting based on donor intent and university fund structure. Maintain confidentiality of donor records and adhere to CASE, IRS, and institutional gift acceptance policies. Communicate effectively and professionally with internal and external stakeholders, serving as a point of contact for donors, development staff, and university colleagues on gift-related inquiries. Other related assignments as needed for business continuity. Required Qualifications Bachelor's degree in finance, business administration, or a related field. Minimum one year of experience in a related field, such as operations or higher education administration. Strong organizational skill with the ability to oversee complex administrative and gift operations processes in a fast-paced environment. Demonstrated ability to interpret, implement, and maintain compliance with institutional policies and procedures. Demonstrated ability to work independently with minimal supervision, exhibiting strong interpersonal, communication, and problem‑solving skills. Exceptional attention to detail in documentation, recordkeeping, and reporting, ensuring accuracy and transparency in all gift processing transactions. Ability to communicate effectively and professionally with internal and external stakeholders, including development staff across university departments. Proficiency with spreadsheet and word processing applications (Microsoft Suite Applications and Smartsheet preferred). Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience in development or gift operations in a higher education or nonprofit environment. Two or more years of experience in a related field, such as operations or higher education administration. Salary $53,000 annually Working Conditions This position is based in Austin, Texas. Must be eligible to work in the United States on a full‑time basis for any employer without sponsorship. Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation. Monday through Friday, 8:00 AM - 5:00 PM on‑site work is the standard expectation for this position. May require additional hours during peak periods and special events. Regular and consistent attendance is required in this job. Benefits The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services. Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with the contractor's legal duty to furnish information. Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Background Checks A criminal history background check will be required for finalists under consideration for this position. Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents needed to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. #J-18808-Ljbffr