Executive Assistant to the President

Executive Assistant to the President

The Executive Assistant to the President provides high-level, confidential administrative and operational support to the President and the Office of the President. This position manages executive scheduling, communications, office operations, meeting preparation, stakeholder interactions, and follow-up on presidential priorities while exercising sound judgment, discretion, professionalism, and a strong commitment to excellent service.

Minimum Qualifications - Bachelor's degree and at least five years of progressively responsible administrative, executive support, office management, or related experience; or an equivalent combination of education and experience. Experience providing direct administrative or operational support to a senior executive, cabinet-level leader, board-level leader, elected official, or comparable high-level administrator. Experience managing complex calendars, executive communications, meeting preparation, confidential records, office workflows, and follow-up systems in a complex organization. Excellent written and verbal communication skills, including experience drafting, editing, and proofreading professional correspondence, reports, presentations, and other executive-level materials. Strong judgment, discretion, organization, problem-solving, attention to detail, and ability to manage multiple priorities with limited supervision. Proficiency with office management systems, standard business software, administrative procedures, and tools used to coordinate schedules, documents, meetings, and communications.

Preferred Qualifications - Experience in higher education, public sector, government, or another complex stakeholder environment. Experience supporting a president, chief executive, cabinet-level officer, board-level leader, or comparable senior administrator. Experience coordinating executive-level projects, presidential or organizational initiatives, budget-related processes, travel, events, or high-level stakeholder communications. Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced executive office environment. Ability to anticipate needs, identify issues, exercise sound judgment, and recommend appropriate next steps. Professional judgment and ability to work independently with limited supervision. Strong service orientation and ability to interact effectively with individuals at all levels of the university and community. Ability to maintain composure, professionalism, confidentiality, and accuracy under pressure.

Essential Functions and percent of time: 35% — Provide executive administrative and operational support to the President Manage daily operations of the Office of the President and carry out complex assignments on behalf of the President, exercising independent judgment and appropriate action. Initiate, compose, edit, and prepare correspondence, reports, presentations, and other executive-level materials. Review communications directed to the President, including electronic mail, and prioritize matters requiring attention, response, or follow-up. Anticipate problems, critical issues, and opportunities as they arise and advise the President accordingly. Coordinate and track presidential priorities, special projects, and cross-functional action items; monitor deadlines and follow up with senior leaders and other stakeholders to ensure timely completion. Handle highly confidential and sensitive information with discretion and sound judgment. Exercise signature authority when authorized and maintain office procedures, systems, and workflows to support efficient, high-quality service. 35% — Manage the President's calendar, priorities, and daily workflow Manage the President's schedule, including meetings, appointments, events, travel, and related logistics, ensuring effective use of time and preparation for commitments. Prepare materials, agendas, data, and logistics for meetings, events, and decision-making; coordinate follow-up on action items. Respond to inquiries and unscheduled visitors, assess needs, provide appropriate responses, and refer matters to the appropriate office, unit, or individual. Investigate, resolve, redirect, or elevate problems and concerns that come before the Office of the President. 30% — Serve as the primary administrative liaison for the Office of the President Serve as a primary administrative point of contact between the Office of the President, senior university leaders, faculty governance representatives, external stakeholders, and other constituents. Research and gather information to support recommendations, communications, directives, and initiatives originating from the Office of the President. Recommend, develop, and prepare agendas, materials, and related documents for presidential meetings. Maintain effective working relationships and represent the Office of the President with professionalism, responsiveness, confidentiality, and service. Coordinate Office of the President administrative resources, including purchasing, travel, memberships, budget tracking, and related operational processes, as assigned.