Purchasing Specialist - Finance

At Access: Supports for Living and our Access: Network partners, we help people live the healthiest and fullest lives possible - and we support our staff in doing the same. Across our family of organizations, team members work in mental health, substance use, disability, employment, housing, and family services, doing meaningful work in a collaborative and respectful environment. We offer supportive leadership, opportunities to learn and grow, competitive benefits, and the chance to build a career with purpose. If you're looking for work that matters and a team that values what you bring, the Access Network is a great place to be.

Location: Middletown, NY

Pay Rate: $23.00 per hour + Benefits package

Hours: Monday-Friday On-Site, 8:00AM-4:30PM (40hrs)

OVERVIEW OF PRIMARY RESPONSIBILITIES :

Responsible for the agency purchasing credit card, placing and paying for approved purchase orders in a timely manner along with reconciling the monthly statement in accordance with the agency protocols in regards to purchasing and approvals.


PRIMARY FUNCTIONS :

• Responsible for the agency centralized purchasing programs. Research available products and services to obtain the best combination of quality, price, and delivery.
• Responsible for timely completion/submission of transactions & reviewing for accuracy. Problem solves works independently, and shares knowledge with others to assist them with transactions.
• Responsible to post transactions on a regular basis and performs reconciliations to ensure accuracy. Independently reviews accounts to follow up on outstanding issues or coding irregularities on a regular basis.
• Responsible for tracking and reporting transactions in order to create concise managerial reports and performs account reconciliations independently in area of responsibility and assists others as needed.
• Understand "debit" and "credit" concepts to enable completion of monthly & yearly reconciliations and analysis for submission to auditors and uses knowledge to assist and train others.
• Has computer skills which include knowledge of word processor, spreadsheet, and database software and file maintenance. Responsible to create and design useful spreadsheets & databases independently or with minimal assistance.
• Organized, precise, able to display clear understanding of job responsibilities and perform various tasks and special projects assigned. Relies on experience and judgment to plan and accomplish agency's goals and objectives.
• Responsible to lead and work effectively in a team environment as well as independently. Willing to assist and train others to perform a variety of job functions.
• Communicates effectively, openly and honestly, with staff and leaders on a consistent basis.
• Identifies and communicates any noted variances or changes in transaction trends and or nature to assist with expense or revenue monitoring.
• Maintenance of all documentation and keeping all filing up to date.
• Understands and can effectively back-up other position (s) within the Finance unit.
• Other duties as assigned.

ADDITIONAL FUNCTIONAL / ORGANIZATIONAL SUPPORT:

• Assignments may be determined at a future date

QUALIFICATIONS AND ATTRIBUTES :

The ideal candidate will have:

• Minimum 3 years' purchasing experience preferred
• Excellent problem solving skills
• Excellent computer skills (Proficient in Excel)
• Excellent organization skills
• Excellent communication skills
• Can work both independently and in a team environment

EDUCATION AND EXPERIENCE :

• High School Diploma/GED

PHYSICAL CHARACTERISTICS:

These physical demands are representative of the physical requirements necessary for an employee to perform the job's essential functions successfully. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position, which are reviewed in each case.

• Must be capable to sit or stand in front of a computer for long-periods of time
• Able to work in open space floor plan
• Work alongside co-workers within 3 feet
• Must be able to move in tight spaces
• Occasional lifting of > _25+ pounds

An Equal Opportunity Employer, including disability and Veterans