District Office Coordinator

: Initial Posting Date: 02/29/2024 Application Deadline: 03/07/2024 Agency: Department of Transportation Salary Range: $3,218 - $4,755 Position Type: Employee Position Title: District Office Coordinator : Administrative Specialist 1 - District Office Coordinator Oregon Department of Transportation Delivery & Operations Division - Region 5 District 13 La Grande The role: Join our team as the district office coordinator, where you will provide administrative and business support for District 13. You will assist with payroll, onboarding new hires, paying bills, reviewing letters and reports and assisting management, section crews and district staff. Bring your administrative knowledge, learn all about our highway systems and help ensure the safety of the traveling public! Apply today! We encourage people from all backgrounds to apply for our positions. We hope you'll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions . Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile. A day in the life:

• Support all managers and maintenance crews across District 13.
• Coordinate and oversee administrative duties such as type correspondence, draft letters, purchase supplies and more.
• Review payroll timesheets for nine crews.
• Oversee and enter direct payments for all invoices submitted by field crews.
• Provide administrative support and research for all managers by gathering and interpreting data and implementing strategies for special assignments.
• Enter, update and retrieve information from various computer programs for employee training, equipment usage, employee data, payroll and more.
• Oversee the district's filing system including employee personnel files.
• Work is performed in an office environment with the potential to telework on Fridays.
• Travel between project sites, meetings and overnight stays are required.
• To request a copy of the position description, which includes all duties and working conditions, please email View email address on us.edajobs.com .

What's in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Competitive benefits packages which can be estimated using our compensation calculator .
• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review the Classification and Compensation page for more details.
• Public Service Loan Forgiveness opportunity!

Want to know about new job postings? Subscribe to receive weekly email notifications! Minimum qualifications: Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience. Special qualifications: Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered. What we'd like to see: If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

• Proven interpersonal and communication skills.
• Proven ability to adapt in constantly changing environments.
• High quality customer service skills.
• Proven ability to accept new projects or challenges and proactively learn and implement new strategies.

How to apply:

• Complete the following required steps:
  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?' section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we'd like to see” section above.
    • Your cover letter must be limited to no more than two (2) pages.
    • Please address your cover letter to Lindsey McCullough, Assistant District Manager.
    • Generic cover letters that do not address the qualities that you have under the “what we'd like to see” section may receive lower scores than those that addressed the desired qualities.
    • You must upload your cover letter in the ‘Resume/Cover Letter' section of the application.
  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
• If you are a veteran, you may receive preference . The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call View phone number on us.edajobs.com or email View email address on us.edajobs.com .

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at View phone number on us.edajobs.com. Oregon Relay Service can be reached by calling 7-1-1. #LI-DNP #LI-Hybrid