Accounting Assistant

Job Description

Job Description

Job Summary
We are seeking a detail-oriented and experienced Contracts Billing Specialist to manage billing processes related to contracts within our organization. Temp to hire, Located in Santa Maria Offering $20-30/hr.

Responsibilities

· Review and process new contracts, amendments, and change orders
Enter and track all contract details and required signatures Maintain organized, up-to-date contract files Monitor contract milestones for billing, renewals, and closeouts

· Prepare and issue client invoices according to contract terms and schedules
Coordinate with project managers for job cost data and documentation Review and verify billing accuracy before submission Track payments and follow up on outstanding balances

· Record financial transactions in QuickBooks
Process payables, issue checks, and handle deposits Reconcile statements and support month-end close Maintain clean, organized, audit-ready records

· Conduct collection calls and track communications
Resolve payment discrepancies professionally and promptly Provide aging reports and collection updates to management

· Maintain digital filing systems for billing, contracts, and correspondence
Support internal audits and process improvements Assist with administrative projects for the accounting and management team

Qualifications Experience

· Bachelor’s degree in Accounting or a related field required

· 3–5 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus)

· Proficient in QuickBooks and Excel (Smartsheet experience preferred)

· Strong organizational, analytical, and problem-solving skills

· Excellent communication and attention to detail

· High personal accountability and ability to manage multiple priorities

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Company Description

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.