Events Specialist

Key Responsibilities Event Planning & Management

Plan and execute virtual, hybrid, and in-person events including galas, conferences, donor receptions, webinars, community events, and fundraising initiatives. Develop event timelines, budgets, project plans, and operational checklists. Coordinate event logistics including venues, audiovisual services, catering, transportation, accommodations, and registration systems. Ensure all event activities are delivered on schedule and within budget. Manage event risk assessment and contingency planning.

Fundraising & Sponsorship Support

Collaborate with the fundraising team to support event-based fundraising goals. Coordinate sponsorship fulfillment and ensure sponsor benefits are delivered. Assist in developing sponsorship packages and event proposals. Track event revenue, expenses, registrations, and fundraising performance. Support donor cultivation and stewardship activities during events.

Vendor & Stakeholder Management

Source, negotiate, and manage relationships with vendors and service providers. Serve as the primary point of contact for event partners, speakers, sponsors, and volunteers. Coordinate contracts, invoices, and event-related documentation. Ensure high-quality service delivery from all vendors and partners.

Communications & Marketing

Work closely with the marketing team to promote events through email, social media, websites, and other channels. Assist in developing event materials including invitations, presentations, signage, sponsorship packages, and attendee communications. Coordinate speaker communications and event messaging. Support post-event communications, thank-you campaigns, and impact reporting.

Registration & Attendee Experience

Manage event registration systems and attendee communications. Coordinate attendee support before, during, and after events. Develop strategies to enhance attendee engagement and satisfaction. Ensure a seamless event experience for donors, sponsors, volunteers, speakers, and

Qualifications Required Bachelor's degree or equivalent experience. 3–5 years of experience in event planning, nonprofit events, fundraising events, or project management. Proven experience managing multiple events simultaneously. Strong organizational and project management skills. Excellent written, verbal, and interpersonal communication skills. Experience managing event budgets and vendor relationships. Experience with virtual event platforms and registration systems. Ability to work independently in a remote environment. Ability to travel across USA

Preferred Experience planning fundraising events for nonprofit organizations. Experience working with sponsors, donors, and volunteers.

Familiarity with Salesforce and Asana

Experience coordinating conferences and large-scale events.

Knowledge of humanitarian, healthcare, or international development organizations. Benefits Fully remote work environment

Opportunity to travel for key organizational events

Opportunity to make a direct humanitarian impact in Sudan

Collaborative mission-driven team culture Organization Background The Sudanese American Physicians Association (SAPA) is a nonprofit, professional, and humanitarian organization established in January 2019. SAPA is registered in the State of Texas as a 501(c)(3) organization and operates with a U.S.-based headquarters. SAPA has grown into the leading Sudanese medical humanitarian organization, supporting hospitals, health facilities, and emergency medical services in conflict-affected and displacement settings across Sudan and neighboring countries. Its work spans emergency response, health system strengthening, advocacy, and institutional partnerships with multilateral and international donors. Applications are reviewed on a rolling basis until the position is filled. SAPA is an equal-opportunity employer and welcomes applicants of all backgrounds.