Administrative Assistant, Communication Sciences and Disorders

Communications Sciences And Disorders Administrative AssistantFounded in 1897, Piedmont University is a private, comprehensive liberal arts university with an enrollment of approximately 2,000 students at campuses in Demorest and Athens, Georgia.The Communications Sciences And Disorders Administrative Assistant is a highly organized and proactive individual providing comprehensive administrative support. The successful incumbent will play a crucial role in ensuring the smooth operation of the department, assisting faculty and students, and supporting various departmental functions.The incumbent will oversee building operations, support the students, faculty, clients / client families, and ensures a physical presence in Hendricks Hall as faculty and students travel between campus and clinical sites to engage in clinical and academic learning experiences.Essential Functions And ResponsibilitiesAdministrative Support:Manage daily office operations, including scheduling, correspondence, and record-keeping.Coordinate and schedule meetings, events, and appointments for faculty and department staff.Prepare and distribute meeting agendas, minutes, and other related documents.Communication And Coordination:Serve as the primary point of contact for internal and external inquiries related to the department.Handle phone calls, emails, and mail, ensuring timely and professional responses.Facilitate communication between the department and other university departments, organizations, and stakeholders.Documentation And Record Management:Maintain accurate and confidential records, including student files, faculty documents, and departmental data.Assist with the preparation and submission of reports, and accreditation documentation.Event Planning And Support:Organize and coordinate departmental events, workshops, seminars etc.Assist with logistics, including venue arrangements, materials preparation, and participant registration (if required).Financial And Budgetary Assistance:Process purchase orders and expense reportsAssist with budget tracking and financial reporting as neededStudent And Faculty Support:Provide administrative support to faculty and students, including handling course-related inquiries and assisting with scheduling.Support the onboarding process for new faculty and students.Office Management:Oversee office supplies inventory and ordering.Ensure the office environment is organized and well-maintained.Other relevant duties as assigned.Regular and predictable attendance is required.On-site work is required.Incumbents must remain relevant in the area of employment and flexible to changes in work related to institutional needs.Typical QualificationsEducation and Experience:Associate's degree or equivalent work experience required; Bachelor's degree preferred.Minimum of 2 years of administrative experience, preferably in an academic or healthcare setting.Licenses and Certification:Valid Georgia Driver's License (or obtained within 30 days of hire date) and satisfactory MVR.Knowledge, Skills, and Abilities:Experience in a university or academic environment.Knowledge of communication sciences and disorders or related fields.Familiarity with university administrative systems and processes.Ability to collaboratively and effectively work in a diverse and inclusive environment.Supplemental InformationEnvironmental, Physical, And Visual Acuity Factors:Essential functions and responsibilities of this position are performed in an inside environmental condition, where there is protection from weather conditions but not necessarily temperature changes. Essential functions and responsibilities require light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.Essential functions and responsibilities require incumbents to: climb or ascend and descend stairs or ramps using feet and legs; stoop by bending the body downward and forward by bending the spine at the waist; kneel by bending legs to come to rest on knee or knees; crouch by bending the body downward and forward by bending leg and spine; reach or extend hands and arms in any direction; stand by remaining upright on the feet; walk or move about on foot to accomplish tasks; lift by raising objects from a lower to a higher position or moving objects horizontally from position-to-position; finger, grasp, or feel objects; talk to exchange and express ideas; and to hear to perceive the nature of sounds at normal speaking levels.Incumbents must have close visual acuity to perform activities such as extensive reading and operate computers and other office equipment.Non-Discrimination Policy:Piedmont University has a strong institutional commitment to the achievement of diversity within its faculty, staff, and students.It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.BenefitsWe offer a complete benefits package to full-time 12-month employees, including:Health InsuranceVision InsuranceDental InsuranceFlexible Spending AccountsTIAA 403(b) Retirement - with up to 4% employer matchingLife InsuranceLong-Term Disability InsuranceHolidaysVacationMedical Leave (Sick Leave)Educational Assistance Program (Employees and their dependents)On-campus Fitness Center and access to Habersham County's Ruby Fulbright Aquatic Center