International Export Order Documentation Assistant ($45,000 - $50,000)

Job Description

Job Description

Why you’ll like working here

• Family-owned company where your work is visible and valued
• Made-in-the-USA products with a long-standing quality reputation (founded in 1839)
• Competitive benefits, including bonus opportunity, profit sharing, medical coverage, and 401(k)
• Growth and career advancement opportunities
• Enjoy a great work environment in a clean, newly decorated facility

The role

As our Export Assistant, you’ll manage the end-to-end export order process for North American and international customers—coordinating documentation, compliance steps, and freight forwarders to keep shipments moving on time.

 

What you’ll do

• Partner with freight forwarders to secure ocean/air quotes and bookings (FCL/LCL)
• Prepare export documentation (Commercial Invoice, Certificate of Origin, IMO/IATA Dangerous Goods declarations, and other required documents)
• Support international payment workflows (wire transfer, credit card, and letters of credit)
• Coordinate with production and shipping to confirm product readiness and schedule carrier pickup
• Maintain accurate customer files, contacts, and shipping instructions
• Provide general administrative support to the export team and management as needed

 

Requirements (what you bring)

• Export experience with a working understanding of international shipping processes, documentation, and terminology (PO through delivery)
• Knowledge of export compliance requirements, including Harmonized System (HS) / Schedule B classification
• 49 CFR, IATA, and IMDG certification (must have or obtain within 12 months of hire)
• Proficiency with Excel and Microsoft 365
• Strong written and verbal communication and organizational skills
• Ability to prioritize multiple tasks and stay focused in a high-demand environment
• Strong detail orientation

 

Preferred (nice to have)

• Proficient in Shipping Solutions and Oracle NetSuite ERP

 

 

Company Description

Founded in 1839, Schaeffer Manufacturing is North America's oldest oil, grease, lubricant, fuel additive, and crop surfactant manufacturer. Schaeffer's Specialized Lubricants: synthetic motor oils, hydraulic fluids, and diesel fuel additives have achieved a world-class reputation for improving engine performance and fuel economy, but our diverse product line includes all types of industrial lubricants, industrial greases, and industrial oils as well as specialty items like our chain lubes and degreasers.

Our philosophy: to provide advanced lubricants for improved performance, reliability and fuel economy.

Schaeffer Manufacturing provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic identity or any other characteristic protected by law.

Company Description

Founded in 1839, Schaeffer Manufacturing is North America's oldest oil, grease, lubricant, fuel additive, and crop surfactant manufacturer. Schaeffer's Specialized Lubricants: synthetic motor oils, hydraulic fluids, and diesel fuel additives have achieved a world-class reputation for improving engine performance and fuel economy, but our diverse product line includes all types of industrial lubricants, industrial greases, and industrial oils as well as specialty items like our chain lubes and degreasers.\r\n\r\nOur philosophy: to provide advanced lubricants for improved performance, reliability and fuel economy.\r\n\r\nSchaeffer Manufacturing provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic identity or any other characteristic protected by law.