Aspen Community School Administrative Coordinator

Administrative Coordinator

The Aspen Community School is seeking dedicated part-time Administrative Coordinator.

The Aspen Community School is a public charter school in Woody Creek, Colorado serving 135 students. Our highly respected school provides a balanced, integrated curriculum that incorporates intentional community values, individual character development, and strong academic skills woven into project-based learning opportunities and intentional field experiences. Aspen Community School is one of two K-8 public charter schools of Compass, who share the Mission of fostering lifelong learning and empowering individuals to take responsibility for themselves, their learning and their community.

At Aspen Community School, we understand that rigorous academics alone are insufficient to prepare our students for success in a world in which innovation, problem solving, and the ability to work collaboratively are more prized than ever. Our small class sizes (average of 15) ensure that students feel heard and supported by their community. Character, compassion, creativity, and critical thinking skills are hallmarks of ACS graduates.

Employees at COMPASS are expected to deliver exceptional service to our students, parents, and the COMPASS community. Full time employees are eligible for medical insurance and professional benefits.

Position Title: Administrative Coordinator

Reports to: ACS Principal

Classification: Classified, Part-time, Non-Exempt

Contract Period: 9 Month (186 days) at.50 FTE

Primary Location: Aspen Community School, Woody Creek, CO

Compensation: $24,700 - $33,000 annually depending on experience

Position Summary:

The Administrative Coordinator provides essential support to the educational process and school operations through exceptional leadership, communication, and relationship-building. This position is part-time for the 2026–2027 school year.

Administrative Coordinator Responsibilities and Dispositions, listed but not limited to:

• Serves as the primary point of contact at the school entrance, maintaining a calm, orderly, and welcoming environment for students, staff, and visitors.
• Coordinates a variety of school functions including attendance and academic records, updates and collects school forms, directs the annual school lottery, accounting for school fees and other payments, and purchasing materials and supplies.
• Acts as a gatekeeper, maintaining the integrity of the systems that foster student learning, teacher professionalism, and completeness.
• Communicates important school information to parents both verbally and in writing.
• Administers first aid and prescription medications to students, under the supervision of a healthcare professional.
• Screens phone calls, e-mails and visitors by providing information, transmitting messages, directing inquiries, and providing direction to appropriate personnel.
• Supports and assists with emergency preparedness procedures, protocols, and drills for the safety of the school.
• Engage parents in the education of their children.
• Maintains confidentiality and discretion as appropriate.
• Supports the school principal.
• Possesses a strong desire to be a part of a high functioning, positive, and energetic team and community.

Skills, Knowledge, and Abilities:

• Clear communication skills (verbal and written)
• Proficient computer skills and in operating office equipment
• Bookkeeping skills
• Knowledge of school policies, school district charter agreement, and state requirements
• Ability to shift between tasks without alarm, juggling frequent interruptions
• Able to meet deadlines
• List is not comprehensive- duties, responsibilities, and activities may change or new ones may be assigned.

Qualification Requirements:

• Two years clerical experience, preferably in a school setting
• Current CPR/First Aid Certification

Physical Requirements:

• Regularly required to talk, walk, stand and hear.
• Frequently required to sit and reach with hands and arms.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Occasionally required to stoop, kneel, crouch, walk, grasp, and perform light lifting.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working Conditions:

• Work is primarily performed in an indoor climate-controlled environment, with occasional outdoor duties involving brief exposure to seasonal weather and extreme temperatures.
• Exposure to moderate and sometimes loud noise.
• This is a highly public position that includes contact with students, staff, Administrators, COMPASS Board of Directors, and parents.