Public Works Coordinator

Job Title

A wide range of administrative support assisting the department director to ensure the excellent operation of the department. Assignments are received from the department director in the form of broad instructions or general program objectives.

Essential Job Functions

• Performs routine clerical and administrative work in answering phone, receiving the public, including reporting resident concerns in an effective manner to the appropriate personnel.
• Reviews correspondence for accuracy, completion, and conformance to established procedures.
• Researches, compiles, and analyzes data for special projects and various reports as directed.
• Assists with payroll collection and processing to include a record of hours worked and leave requests for payroll processing.
• Responds to Public Records Requests.
• Enters citations for solid waste into database, invoices, and monitors payments.
• Assists Public Works Director with annual budget preparation.
• Acts as procurement officer for the department.
• Handles incoming correspondence for the department to include prioritizing, distribution, and processing.
• Initiates and maintains files and records for the Department Director.
• Schedules appointments, travel for Department Director and staff and performs other administrative tasks as required.
• Drafts and/or proofreads a variety of correspondence, to include commission communication memos, reports, resolutions, articles for inclusion in the Town's Gazette and other materials requiring accuracy and completeness.
• Prepares requisitions, purchase orders, check requests, and budget transfers to support departmental activities.
• Attends meetings as directed by the Department Director.
• Coordinates requests and duties between divisions within the Public Works Department and other Town departments.
• Assists the director with distribution of instructions to divisions staff.
• Submits necessary documentation to agencies to obtain or maintain annual Town certifications (e.g., Arbor Day, Water Quality Testing etc.).
• Coordinates annual hazardous waste event.
• Assists with preparation of annual performance evaluations when needed.
• Responsible for administrative functions regarding the fleetsap system.
• Assist with new motor vehicle registration, and license plate. Submits documents to Risk Management/HR for insurance enrollment.
• May function in any emergency management role or capacity in the Incident Command System (ICS) to include, Logistics, Operations, and Planning
• Facilitates annual staff trainings.
• Performs other duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Minimum Qualifications

Knowledge of public records laws. Knowledge of computers and relevant software including proficiency in Microsoft Outlook, Word, and Excel. Ability to communicate effectively both orally and in writing. Ability to utilize various software systems such as Tyler, Granicus, JustFOIA, ESS and Executime. Ability to establish and maintain effective working relationships with the general public and coworkers. Ability to handle several assignments concurrently and prioritize effectively. Ability to handle customers, regulatory agencies or members of the community.

Associate of Arts (AA) Degree from and accredited college in related field. Minimum of three (3) years of responsible administrative experience; or equivalent combination of education and experience. (A comparable amount of training, education or experience can be substituted for the minimum qualifications.)

Valid motor vehicle operator license preferred.

Essential Physical Skills

• Acceptable eyesight (with or without correction).
• Acceptable hearing (with or without hearing aid).
• Ability to communicate both orally and in writing. Light lifting and carrying (under 15 lbs.).
• Reaching.
• Pulling.
• Pushing.
• Walking.
• Standing.
• Kneeling.
• Bending.

Environmental Conditions: Works inside in an office environment. Occasionally works outside the office environment. (Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

Salary range: $45,887.92 - $64,568.91 DOQ/E

Excellent benefits.

Send Application to: Human Resources Department 9293 Harding Avenue Surfside, FL 33154 Phone: View phone number on click.appcast.io You may e-mail your resume to View email address on click.appcast.io

The Town of Surfside is an Equal Opportunity / Drug Free Workplace Employer. Veterans' preference will be awarded under applicable Florida Law. All resumes are subject to Florida Public Records Laws.