Procurement Specialist

Salary From $47,393.00 to $71,089.00 (hourly). Pay rates are based on education, skill, experience level and internal equity. This is a non‑exempt (hourly) position. The success of Mecklenburg County rests on strong, competent talent at all levels of the organization. The Department of Financial Services is responsible for capital and debt planning, investments, accounting, payroll, grant management and payables. It provides fiscal support to departments across the County. Procurement, a division of Finance, develops integrated procurement strategies aligned with County department needs for goods, services and technology. It assists with vendor registration, vendor performance and vendor relationship management. Services include formal and informal solicitations, procurement policy development and administration, IT purchasing, contract development, strategic spend analysis, vendor performance management, vendor relationship management, and consultation. Position Summary Provide guidance and support to Mecklenburg County departments in the procurement of goods and services. This position is under minimal supervision and performs basic informal procurement activities, including vendor registration, purchase order completion, spend data reporting, assistance with contract‑execution documents, and support for additional procurement projects as assigned. Essential Functions Answer telephone calls, correspondence, and requests for assistance from vendors; research and provide information; explain County purchasing policies and procedures; provide copies of RFP and bid invitation information upon request. Collect and provide initial analysis of data to be used by procurement. Ensure proposals and quotes are completely and appropriately completed; verify product and pricing information and contact vendors if needed. Produce reports tracking contract expiration dates or spending for assigned categories or departments. Monitor and analyze a variety of financial records and data sources. Prepare related special reports and studies, including cost studies, budgetary reports, and related documentation. Analyze purchase order requests; confer with department personnel regarding specifications, quantity, and quality of merchandise; assist or manage the opening of public bids. Review departmental requisitions to generate purchase orders and distribute them to suppliers; contact prospective vendors to determine availability, delivery, and cost. Collect and reconcile all purchasing card statements and all required documents related to new or amended contracts and ensure the contract package is complete and ready for signature routing process. Assist Procurement Analyst in gathering and analyzing required documents for sourcing and enterprise initiatives. Minimum Qualifications Experience: A minimum of two years of accounting or relevant experience. Education: High School Diploma or equivalent. Combination of relevant education and experience accepted: Yes. Licenses and Certifications May require a valid North Carolina or South Carolina Driver's License. Preferred Qualifications Associate degree in Business or a related field. At least two years of experience in a procurement environment completing transactions related to goods, services and/or information technology purchasing. Power BI skills. Advanced Excel skills. Knowledge, Skills, and Abilities Knowledge Standard local government accounting and purchasing principles and practices. Arithmetic, algebra, geometry, calculus, statistics, and their applications. Structure and content of the English language including meaning and spelling of words, rules of composition, and grammar. Principles and processes for providing customer service. Skills Understanding written sentences and paragraphs in work‑related documents. Effective communication with others. Using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Using mathematics to solve problems. Using independent judgment and discretion to interpret and apply federal, state, and local fiscal regulations and to analyze and correct budgetary problems and errors. Abilities Applied Learning: assimilate and apply new job‑related information in a timely manner. Communication: clearly convey information and ideas through a variety of media to individuals or groups. Decision Making: identify and understand issues, problems, and opportunities; compare data from different sources to draw conclusions; use effective approaches for selecting a course of action or developing appropriate solutions; take action consistent with facts, constraints, and probable consequences. Computer Skills Proficient in various computer applications and software, including Microsoft Office Suite. Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Disclaimer Statement This is not intended to be an all‑inclusive list of job‑related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations. #J-18808-Ljbffr Mecklenburg County