Payroll Supervisor

Company Description Alliance Animal Health is a fast‑growing private equity backed Veterinary Service Organization that operates as a majority owner and business partner to veterinarian practices across the US. Our goal is to make it easier for our practices at every step by providing world‑class business solutions like talent acquisition, marketing, human resources, finance, and operations, so they can focus their energy on providing incredible care for animals. We maintain a culture of open communication and collaboration to deliver innovative solutions that advance today’s veterinary environment while respecting medical autonomy and the uniqueness of each of our hospitals. Job Description Responsibilities Oversee the daily payroll operations for a complex, rapidly growing veterinary services organization of over 4,500 employees across 225 veterinary practices and 130 FEINs within ADP Workforce Now. Process and validate weekly and bi‑weekly payrolls for multiple entities, ensuring compliance with federal, state, and local laws. Supervise the day‑to‑day activities of Payroll Leads and Payroll Specialists by providing coaching, guidance, and support while fostering a collaborative, customer‑focused, and high‑performing team environment. Maintain an assigned portfolio of payrolls while balancing supervisory responsibilities to ensure timely payroll processing, operational continuity, and exceptional customer service. Serve as the primary escalation point for complex payroll inquiries, compliance matters, and payroll discrepancies, ensuring issues are resolved accurately and within established service level expectations. Partner with the Payroll Operations Manager to support employee performance, professional development, onboarding, training, and cross‑training initiatives that strengthen team capabilities and operational continuity. Act as a subject matter expert on payroll systems, processes, and compliance while supporting the Payroll Operations Manager and Sr. Director of Payroll with strategic initiatives, process improvements, system implementations, acquisitions, testing, and audits. Partner with HR, Finance, Operations, Benefits, and other cross‑functional teams to ensure seamless integration of payroll initiatives and provide outstanding support to internal stakeholders. Identify and implement process improvements to optimize payroll operations, maintaining comprehensive payroll documentation including SOPs, training materials, checklists, and compliance documentation. Conduct quality assurance reviews of payroll processing activities, identify trends, provide coaching opportunities, and recommend operational improvements that enhance accuracy and efficiency. Stay current on U.S. payroll regulations, payroll tax laws, and compliance requirements, ensuring adherence to all applicable federal, state, and local laws and timely payroll tax setup and filings. Develop and maintain strong relationships with external payroll and tax vendors while ensuring the smooth operation of payroll systems (currently ADP Workforce Now) and external payroll partners. Support department initiatives focused on continuous improvement, operational excellence, employee development, and delivering an exceptional payroll experience for our practices. Qualifications Attention to detail and knowledge of U.S. employment law, payroll systems, and payroll tax regulations. Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders. Exceptional analytical and critical thinking skills. Excellent organizational time‑management skills to manage multiple, diverse, and potentially conflicting priorities. In‑depth knowledge of payroll laws and regulations (FLSA, IRS guidelines, etc.). Multi‑state payroll experience preferred. Experience with payroll systems, particularly ADP Workforce Now. 5+ years of progressive experience in payroll operations management with at least 1 year in a leadership or supervisory role. Bachelor's degree in Finance, Accounting, Business Administration, or a related field. Additional Information Hybrid office environment or remote setting. Competitive compensation depends on experience, with annual bonus potential. We also offer a robust set of medical, non‑medical, and retirement benefits that we encourage our employees to take advantage of. Exclusive programs such as Alliance Educates, Alliance Propel, and Alliance Cares provide financial, learning, and wellness opportunities to enrich your growth. Equal Opportunity Employer WE ARE A DRUG‑FREE, EQUAL OPPORTUNITY EMPLOYER. Company Policy & Federal & State Laws Forbid Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin. #J-18808-Ljbffr